Publish a Smartsheet Calendar to iCal - Does it work for Free Licensed users?

D.W. · 2023-08-04T17:53:27+00:00

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D.W.

We really like the fact that Smartsheet can generate an iCal and be used with our Outlook application.

However, it appears that some users (free users), cannot enable this link. I checked all the articles I could, and I couldn't find mention of this limitation with free accounts.

Steps to create the error:

(note: You are logged in as a free non-licensed user).

1) in a Smartsheet, select the calendar view drop down view.

2) Select the <Publish iCal> icon in the the tool bar.

3) If you have a free acount, it gives a pop-up telling you to upgrade

Thank you in advance for the help!

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D.W.

I tried this again, and it appears to only work for those who have a FULL AND ACTIVE Smartsheet account/license.

D.W.

I found what I believe is the answer - it can work for free, if you create it in outlook as an Internet calendar.

Right click on my calendars > Add calendar > From Internet.
Paste the ical internet link from Smartsheet into the window.
When the calendar is added, it should say, "Add and Subscribe" for updates

The key word is subscribe.

D.W.

okay - so based on this, you CANNOT publish it if you have a free account - Licensed sheet Owner and Admin can publish the Calendar View to iCal.

Therefore, I believe I should be able to share the calendar (in outlook) with other users so they can access it?

Has anyone done this before with success?

Andrée Starå

Hi @D.W.

I hope you're well and safe!

You can find it here.

Licensed sheet Owner and Admin can publish the Calendar View to iCal

https://help.smartsheet.com/articles/775707-publishing-a-smartsheet-calendar-to-ical

I hope that helps!

Be safe, and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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