Will each user that I designate as Admin to a workspace/sheet use a license or can they be unlicensed?
Do each of the users who submit data through an intake form need an account?
To respond to your first question:
Free users (unlicensed) can view, edit, and update sheets and reports within the platform and can be shared to unlimited sheets. Creating, owning, administering, or driving a process, program, or project in Smartsheet requires a paid license. Here you can confirm which sharing access level they were assigned.
Now, addressing your second question:
By default, all forms are available to anyone with the link.
When you use Require people to log in to Smartsheet to access this form:
If you have further questions, please let me know. I will be glad to look into it.
You can share a sheet to an unlicensed user with Admin permissions. They will not be able to own any Smartsheet items (to include automations if I remember correctly), but they can still be shared to a sheet with Admin permissions.
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Thank you for your response!!! that clears it up for me! the links work great too!
Happy to help. 👍️
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