Allowing collaborators to only edit certain columns

Alan R

Hi,

We've produced a snag/punch list on Smartsheet and the sheet is shared with the sub-contractors working on our construction site. Our 2 site managers have full admin rights to allow them to add snags and assign to the relevant contractors. We only want to allow our sub-contractors to add a comment to say the item has been actioned, or to add a photo to the 'completed photo' column. We have given them only 'commentor' rights, but they are still able to tick the checkbox to say the item is complete, we obviously don't want them marking their own items as done without us checking them first.

How do we allow/restrict access to certain columns please ?

Screenshot below of column headings which may help to explain

Ray Lindstrom

Hi @Alan R,

There's no way to restrict users from editing only certain columns when they have edit access to a grid.

You can lock the columns you don't want them touching, but that locks them for everybody.

Suggestion 1: You can use a report to limit which rows they view and edit, but they still require editor access to the underlying sheet in order to accomplish this.

Suggestion 2: The other option you have is to use Dynamic View which is intended for this, but a little more complex to setup.

BRgds,

-Ray

vto

Can Smartsheet add this feature to control the share users who can only access certain columns? It is an important and useful feature for the collaboration between users from different organizations; especially for the audit process.

Andrée Starå

Hi @vto

I hope you're well and safe!

Great idea! That would be a great addition to Smartsheet features.

Please submit this as a Product Feedback or Idea (If it hasn't been added already) when you have a moment.

I hope that helps!

Be safe, and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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vto

New idea submitted. Thanks!

https://community.smartsheet.com/discussion/120158

Andrée Starå

@vto

Excellent!

Happy to help!

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