Allowing collaborators to only edit certain columns
Hi,
We've produced a snag/punch list on Smartsheet and the sheet is shared with the sub-contractors working on our construction site. Our 2 site managers have full admin rights to allow them to add snags and assign to the relevant contractors. We only want to allow our sub-contractors to add a comment to say the item has been actioned, or to add a photo to the 'completed photo' column. We have given them only 'commentor' rights, but they are still able to tick the checkbox to say the item is complete, we obviously don't want them marking their own items as done without us checking them first.
How do we allow/restrict access to certain columns please ?
Screenshot below of column headings which may help to explain
Answers
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Hi @Alan R,
There's no way to restrict users from editing only certain columns when they have edit access to a grid.
You can lock the columns you don't want them touching, but that locks them for everybody.
Suggestion 1: You can use a report to limit which rows they view and edit, but they still require editor access to the underlying sheet in order to accomplish this.
Suggestion 2: The other option you have is to use Dynamic View which is intended for this, but a little more complex to setup.
BRgds,
-Ray
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Can Smartsheet add this feature to control the share users who can only access certain columns? It is an important and useful feature for the collaboration between users from different organizations; especially for the audit process.
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Hi @vto
I hope you're well and safe!
Great idea! That would be a great addition to Smartsheet features.
I hope that helps!
Be safe, and have a fantastic weekend!
Best,
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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New idea submitted. Thanks!
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Excellent!
Happy to help!
✅Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up/Awesome or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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