What is teh difference between the option Revoke Access to Items and Remove Sharing in User Manage.
Hi!
I'd like to know if these 2 options in User Management do the same if applied for users from our compagny :
-From More Actions menu, Revoke Access to Items
-From the 3 little dots, related to a user, Remove Sharing
Thanks!
Best Answers
-
These actions are the same thing. One is applied individually per-person, whereas you can do the other in bulk (selecting multiple people at one time).
- Here's the explanation around the More Actions dropdown option: More actions in User Management
- Here's the explanation around the individual user's option: Manage user accounts
In both instances, selecting this will remove the user's access/sharing permissions to all current items within your organization.
Cheers,
Genevieve
Join us at Smartsheet ENGAGE 2024 🎉
October 8 - 10, Seattle, WA | Register now -
Thanks!
Answers
-
These actions are the same thing. One is applied individually per-person, whereas you can do the other in bulk (selecting multiple people at one time).
- Here's the explanation around the More Actions dropdown option: More actions in User Management
- Here's the explanation around the individual user's option: Manage user accounts
In both instances, selecting this will remove the user's access/sharing permissions to all current items within your organization.
Cheers,
Genevieve
Join us at Smartsheet ENGAGE 2024 🎉
October 8 - 10, Seattle, WA | Register now -
Thanks!
-
I am wondering if this would take the user(s) out of alerts/notifications too. I have a couple of sheets that have alerts/notifications sent out based off the contact list. Some users are scattered across multiple sheets and it's going to be a lot tracking all the alerts that are been sent out.
-
Hi @jacob.alabi
No, updating sharing does not change Workflow recipients (you can send alerts out to users not shared to a sheet), unless the workflows are specifically restricted that way in their privacy settings:
Cheers,
GenevieveJoin us at Smartsheet ENGAGE 2024 🎉
October 8 - 10, Seattle, WA | Register now
Categories
- All Categories
- 14 Welcome to the Community
- Smartsheet Customer Resources
- 62.4K Get Help
- 364 Global Discussions
- 200 Industry Talk
- 430 Announcements
- 4.4K Ideas & Feature Requests
- 137 Brandfolder
- 129 Just for fun
- 128 Community Job Board
- 446 Show & Tell
- 28 Member Spotlight
- 1 SmartStories
- 284 Events
- 35 Webinars
- 7.3K Forum Archives