Email Addresses from Contacts

Matt Galindo

Is there a way to convert / extract the email address from the values in a column set up as a contact? I have a need for the email address associated with contacts.

Thanks

jmyzk_cloudsmart_jp

Hi @Matt Galindo

There are three ways I know of. The first method is easy and recommended..😀

Method 1: Change a contact list column's property to text/number

Then, use the <email> part using the TEXT functions. The merit of this method is you get the email information of users not belonging to your organization.

Changed the Contact List column property to Text/Number

I changed the contact list column property back to the contact list.

Method 2: User List report

Go to the user management in Adamin Center and get the user list.

The demerit of this method is you get information only from users in your organization.

Method 3: Smartsheet API

Use the List Contacts or List Users method. Then, compare with the Contact List's name value.

https://smartsheet.redoc.ly/tag/contacts#operation/list-contacts

KPH

Hi

There is not a way to automatically extract the email address from a contact type cell without an App or API.

However, if the list isn't changing too much, you can get the emails out manually without too much effort.

1. Create a new column (Text/Number type). In the example I have called this "Text Contact".
2. Select the contacts you want to get email addresses for.
3. Copy and paste them to the new column. The contacts will appear as  NAME <EMAIL>.
4. Create another new column (Text/Number type).
5. Use a formula like the one below to strip out everything except the email address.

=SUBSTITUTE(MID([Text Contact]@row, FIND("<", [Text Contact]@row) + 1, LEN([Text Contact]@row) - (FIND("<", [Text Contact]@row) + 1)), ">", "")

Matt Galindo

Thank you both for these options. I'm sure one of these will work.

Matt

aschneiderheinze1025

@KPH Your solution works great, if you manually copy/paste the Contact to the new column (Text/Number). I've checked out other threads and I haven't seen a solution (yet) that you can do this automatically (e.g., create new Helper column that displays Name <Email>, then use your MID function to extract just the email. With this method, and not using a manual Copy/Paste, Smartsheet considers even this column as just a Name, no Email address.

Has there been any more changes in Smartsheet that enable an ability to automatically extract the email from a Contact?

KPH

Hi @aschneiderheinze1025

Glad to hear the formula worked for you. I am not aware of any changes that remove the need for the manual step. You either need to copy the data to a new column or change the format of the contact list column - something to prevent Smartsheet from treating these as "contacts".

I did have a little search around and it looks like a solution is on the wish list. You can vote and add your comment here: https://community.smartsheet.com/discussion/94024/get-email-from-contact-name?_gl=15ssbf4_gcl_auMTUyMDk5NTI5Ny4xNzM2MTIyMTI4_gaMTg1OTkyODkyLjE3MzYxMjIxMjg._ga_ZYH7XNXMZK*MTc0MDI3NDMxNS4xMy4xLjE3NDAyNzY4ODUuMTEuMC4w