Help with COUNTIFS Formula for Multi-Select Dropdowns in Cross-Sheet Reference


Hello Smartsheet Community,

I am currently working on a formula that needs to reside in a metadata sheet and am facing a challenge with multi-select dropdown columns. Specifically, I need to count rows from another sheet based on the following criteria:

  • RAID Type is "Risk"
  • Impact Type contains the substring "Business" (this is a multi-select dropdown)
  • RAID Status is "Open"

The difficulty arises with the "Impact Type" column, where "Business" could be one of several selected options in the multi-select dropdown. I need the formula to count any entries that contain "Business" among their selected options.

Here's the current approach, which isn't suitable for multi-select:

=COUNTIFS({RAID Type}, "Risk", {Impact Type}, "Business", {RAID Status}, "Open")

This doesn't work because "Impact Type" needs to check for "Business" as part of a list of selected values, not as a single value.

Does anyone have experience or suggestions on how to structure this formula to handle multi-select dropdowns effectively? Any help or guidance would be appreciated as I am trying to automate a reporting process and need accurate counts based on these criteria.

Thank you in advance for your help and suggestions!



  • Mark.poole
    Mark.poole ✭✭✭✭✭✭
    edited 05/21/24


    =COUNTIFS({RAID Type}, "Risk", {Impact Type}, Contains("Business",@cell), {RAID Status}, "Open")

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