Conditional: If one child is closed or past due for approval, entire hierarchy/project is closed

aaboueid

I have an approval request setup in my sheet, and an age column where I am tracking the number of days since the approval request was sent out. I need a method to mark the whole project tree "Closed" if any of the children's requests for approval's "age" is over (2) days

Chris McKay

Hi aaboueid,

I'm still not clear how your sheet is setup but is the following what you're after?

=IFERROR(IF(MIN(CHILDREN([Approval Request Date]1)) < TODAY() - 2, 1, 0), "")

You could add some conditional formatting for the row based on the value in the Closed column.

aaboueid

Thanks Chris, this worked flawlessly!

aaboueid

Chris, on closer observation, it is working perfectly if there are no grandchildren, please see screenshot, the issue for review is (3) days old, I need the grandparent "LC Lemle" to be marked closed in the P_Closed column, not just the direct parent "Specs & Drawings"

Here is the formula in P_Closed column:

=IFERROR(IF(MIN(CHILDREN(Age@row)) > 2, 1, 0), "")

Chris McKay

Hi aaboueid,

My pleasure. It's probably best to adapt what you have already instead of re-working it. How are you calculating the Age column? I'd tackle this by looking for:

=IF(COUNT(CHILDREN(Age1)>0,MAX(CHILDREN(Age1), FALSE) with FALSE being whatever formula you're already using in Age to come up with the 3 value.

You could also add another column to identify which rows are parents or children and use that in your formula to determine which Age value to check against.

aaboueid

Here is the function in the Age column:

=IF(ISBLANK(Issued@row), "", NETWORKDAYS(Issued@row, TODAY()))

And we have an"Is_Parent" check box column identifying parent rows