Can I assign a task in Smartsheet to two people?

Brian Whisenant

Hello community,

 

My company is on a 21 day team challenge of utilizing Smartsheet to our best ability.

I am working in a project plan for a client and want to assign a task to two people instead of the usual one person.  That way both people can receive notification that a task is due.

 

Is this a possibility?

Thanks,

Brian

Tim Meeks

Brian,

 

The two best ways to accomplish this are either to: 1) create a separate column for person 1 and person 2 (such as Assigned 1 and Assigned 2). Then set up an alert for each column. Note, you'll need to make the Column type a Contact List for the Alert feature to work.

OR

2) create the task twice (a row for each task...Task 1A, Task 1B) and assign person 1 and person 2 to his/her own task.  Again, if they are not shared to the sheet, you will need to make the Assigned Person column a Contact List column type.

 

Hope that helps and I wish you success on the 21 day challenge. I may recommend that challenge for my office. How are the winners judged and what are your guidelines?  

 

thx,

Tim

Brian Whisenant

Thanks so much!  We never considered adding a second column.  I read your comment at today's team meeting and there was a great deal of excitement.

 

We considered tracking changes as a means to judge who won the challenge.  But we decided to vote as a team.  The winner gets to leave early on a Friday!

Tim Meeks

Glad I could be of help!

 

Here is a lenghthy post on this issue:

https://community.smartsheet.com/discussion/it-possible-assign-task-multiple-people

Hoping Smartsheet will make some enhancments in this area to add functionality similar to MS Project.

 

One other thing... I noticed you're in Oxford.. I'm in Jackson!  

 

Tim

Jacob Stamm

Tim, thanks for your solutions.

 

Smartsheet does need to add this feature, however. Selecting more than one person to assign a task to seems pretty elementary. Until they add it, it creates some extra work for us. Let's hope they're working on this, or at least considering it.