Auto Delete rows

Tal Segal

HI,

I would like to know please what will be the best way to delete rows which their time stamp i more than 24 hours. i can't find a delete function under the conditionl function.

Mick Jordan

Hi, we setup a App to do this using the API.   How many sheets and rows approx are you looking at??

Mick

Dan Seidler

This is not a deleting solution, but it may help you.  If you use a Report to look at the Sheet, you can setup the filters to stop displaying data greater than one day.

Paul Newcome

A sheet filter would work the same way without the hassle of building a report.

Tal Segal

We are using one sheet and aprox 20 new rows everyday. shortly we will have 100 rows daily. looking for a solution to delte rows greater than 24 hours.

What's the app called?

 

Tal Segal

Thank you , but i am looking for a solution for the smartsheet not for the report.

Tal Segal

What app you guys a re using for the deletion fo rows ?

lea montfajon

Hi, Have you found the solution for the above? Thanks

Jake Gustafson

Is there a functionality similar to the Move Rows or Copy Rows automation to delete rows? Similar to @Tal Segal's initial request, I'm looking at deleting row records that are x months old and would like to handle that in an automated fashion. Today's process uses the Move Row automation to move completed records to an archive sheet every night, but now the archive sheet is a few thousand records deep, so we'd like the option to automatically discard records once they've meet our defined retention period.

Any thoughts?

Genevieve P.

Hi @Jake Gustafson

There currently isn't a Delete Row workflow, you would need to Move the row from the sheet as you're already doing, then manually delete rows from that archive sheet to create space.

An alternative would be to use the Smartsheet API to delete rows.

Cheers,

Genevieve

ygoldgrab

Hi,

@Genevieve P. , I found a neat way to auto-delete through data shuttle!!!!!!!!!!!!!!!

We have an archive sheet that has a heavy volume of stuff that keeps accumulating that we don't need -

I set up an data shuttle where the source is an empty excel attachment and targets this archive sheet and is set to "Replace all target sheet rows with the data from the input file"

I set this to run every day and it really deletes all the rows daily!!!

@Jake Gustafson @Genevieve P.- in your case you can set up another real_archive sheet and when the row number on your first archive sheet reaches a certain limit you can auto-move them to the real_archive sheet which has the data shuttle set up and auto-deletes!

@Automations 1 , I started using this for some other archive sheets

Genevieve P.

Hi @ygoldgrab

It's great to hear from you; thanks so much for sharing your solution!