View unshared sheets in the account and manage rules for sheets

Jonathan Vo

Hi all,

Can I view unshared sheets with the sys admin right?

Can I set rules for sheets? Like auto archive sheets which not using for a certain month.

Thanks,

J. Craig Williams

Jonathan, 

Any user, regardless of privileges, can not view any objects (Sheets, Reports, Dashboards, etc...) not shared to them using the GUI.

Any user can access more information and perform more actions via the API (and thus some third party applications). What they can do is still limited, but SysAdmin's have a few special functions using the API that might be of use to them and they could get access to sheets not shared to them via the GUI.

Automation Rules (including Notifications and such) can be deleted, updated, but not created via the API. Some other things too.

There is no automation rule for auto archiving from the GUI. This could be done programmatically in the API, depending on what you are looking for exactly. My GUI based archiving is done using Templates, but Templates can not currently be created using the API, so there are limitations there too.

I hope this helps.

Craig