Tracking time

Michelle.Santagate57456

Is there are way to track the amount of time each stage of development takes?

What formula would I use and then, what chart?

Andrée Starå

Hi Michelle,

Yes, there is. It depends on how your solution is setup. Can you share the solution or upload some screenshots?

I hope this helps you!

Best,

Andrée Starå - Workflow Consultant @ Get Done

Paul Newcome

Keep in mind... Tracking time in Smartsheet only works for days. Smartsheet cannot handle actual times (hours/minutes) without rather convoluted workarounds.

Silvia Rangel

@Paul Newcome Is this still the case and l need a convoluted workaround to get how much time a generator was running?

Trying to calculate how many hours a generator run for, and for the cell to show as empty when there's no data in the cells. After reading a lot of posts came up with a formula but l can't figure out how to remove the "#INVALID VALUE" error, tried wrapping the formula in a "IF ERROR" but did not work.

This is my current formula, but there has to be something simpler and that allows for a cell to show as blank if both feeding cells are blank:

=VALUE(LEFT([Generator #2 Time Stopped]@row, (FIND(":", [Generator #2 Time Started]@row) - 1))) - VALUE(LEFT([Generator #2 Time Stopped]@row, (FIND(":", [Generator #2 Time Stopped]@row) - 1))) + (VALUE(RIGHT([Generator #2 Time Started]@row, (FIND(":", [Generator #2 Time Stopped]@row) - 1))) - VALUE(RIGHT([Generator #2 Time Stopped]@row, (FIND(":", [Generator #2 Time Stopped]@row) - 1))) / 60)

Screenshot of the sheet:

Thanks!

Paul Newcome

@Silvia Rangel That is correct. Smartsheet does not yet have built in time calculations. I will include a link at the bottom of this post to a thread that has numerous time based solutions in it.

As for the IFERROR, it should wrap around the entire formula like so...

=IFERROR(VALUE(LEFT([Generator #2 Time Stopped]@row, (FIND(":", [Generator #2 Time Started]@row) - 1))) - VALUE(LEFT([Generator #2 Time Stopped]@row, (FIND(":", [Generator #2 Time Stopped]@row) - 1))) + (VALUE(RIGHT([Generator #2 Time Started]@row, (FIND(":", [Generator #2 Time Stopped]@row) - 1))) - VALUE(RIGHT([Generator #2 Time Stopped]@row, (FIND(":", [Generator #2 Time Stopped]@row) - 1))) / 60), "")

Formulas for Calculating Time

Paul Newcome

Jun 8, 2020

I have decided to create a post that consolidates all of the different time based solutions that I have put together.

Some of these solutions can be made more efficient or condensed into fewer but larger formulas. I am still going through these working on making them more efficient and tweaking them, but all of them have been used as working solutions.

I thought it would be helpful to have them all in one place instead of spread out.

I welcome all feedback, suggestions, and additions.

I'll start by posting the published sheets to the solutions. If it is a solution to another community post, it will have a hyperlink to the original post which may help with context. Some are 12 hour clocks and others are 24 hour clocks. Some involve dates and others do not.

I will also try to post various tips and tricks as I think of them as well such as:

It is easier to convert the hours for 12 hour times to 24 hour times before attempting to do further calculations:

=VALUE(LEFT([Time Column]@row, FIND(":", [Time Column]@row) - 1)) + IF(CONTAINS("p", [Time Column]@row), IF(VALUE(LEFT([Time Column]@row, FIND(":", [Time Column]@row) - 1)) <> 12, 12), IF(VALUE(LEFT([Time Column]@row, FIND(":", [Time Column]@row) - 1)) = 12, -12))

Calculating Time Worked for Employees

Can you calculate time in Smartsheet?

Conversion of timezones (Solved Formula Included)

Date/Time/Year

Flagging a Date and Time Overlap

How do I create time of day columns?

Need to create a "shift" column from a time column

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Silvia Rangel

@Paul Newcome Thanks! So, l realized l had a space between the end of the formula and the coma ( 60) , "") and this was giving me the error... Also, l tried the formulas in your ime based solutions post but none worked for what l am looking to do, at least for this sheet, as they worked for others! ☺

Paul Newcome

@Silvia Rangel Glad you got that figured out. Are you still needing an overall formula? I would imagine a negative result for run time is not exactly accurate.