How to Format Alert/Actions Subject Line in Templates

Lindag

Hi,

I've created a project schedule template that I will use for multiple projects throughout the year (avg. 100). This template has a total of 4 different alerts/actions. The template will default to a subject line like this one for a notification: 

- "Changes to Schedule #1: Project w/Professional Print2: Notification"

This subject line is too long and not informative. I want to have my templates automatically default to a subjection line that looks like this so the alert/action title is before the sheet name, not after:

- "Notification: Schedule #1: Project w/Professional Print2"

How do I go about doing this in the templates I create without having to manually type the subject line for EVERY schedule and alert I create?

Thanks - Linda

 

 

Andrée Starå

Hi Linda,

Look here at the latest feature addition. 

https://community.smartsheet.com/announcement/dynamically-customize-alert-and-request-messages-placeholders

Would that work for you?

Best,

Andrée Starå - Workflow Consultant @ Get Done Consulting 

Lindag

No, this won't work because the brackets pertain to the column name, not the sheet name. I tried putting in the sheet name and the alert subject line wouldn't take it. 

Andrée Starå

You could add another column with the sheet name and then hide it to be able to use it for the placeholder. Add the name to all the cells in the column. 

Ok?

Best,

Andrée

Lindag

That's a good work-around. I'll see if it will work. Thanks!

Andrée Starå

Happy to help!