RYG ball based on due dates

I already have a formula created that automates the RYG ball based on due dates...

=IF(Complete1 = 1, "Gray", IF([Due Date]1 < TODAY(+3), "Red", IF(AND([Due Date]1 >= TODAY(+3), [Due Date]1 < TODAY(+7)), "Yellow", IF([Due Date]1 >= TODAY(+7), "Green", "Nope"))))


What im having an issue with is whenever the cell in the due date column is blank, the RYG ball automates to red. I would like to automate it to Gray whenever the cell block is empty but everytime i plug the IF(ISBLANK([Due Date]1), "Gray" it doesn't do what i need it to. If i put it in the beginning it doesn't allow me to have a date before today (Like if I need to back date something), at the end it does nothing and anywhere else makes it "unparsable" or "invalid". 

here is a screenshot of the sheet

smartsheet RYG Ball.png


  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭


    Try changing the first part of the formula with this.

    =IF(OR(Complete1 = 1; Complete1 = ""); "Gray";   

    The same version but with the below changes for your and others convenience.    

    =IF(OR(Complete1= 1, Complete1 = ""), "Gray",

    Depending on your country you’ll need to exchange the comma to a period and the semi-colon to a comma.

    Did it work?

    Have a fantastic week & Happy Holidays!


    Andrée Starå

    Workflow Consultant @ Get Done Consulting


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E:[email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • eric.o
    eric.o Employee


    Happy to help! If you desire to have Status turn grey if the [Due Date] is blank you can achieve this by placing the ISBLANK Function at the beginning of the formula. 

    I've successfully achieved your desired goal utilizing this formula:


    =IF(ISBLANK([Due Date]@row), "Gray", IF(Complete@row = 1, "Gray", IF([Due Date]@row < TODAY(+3), "Red", IF(AND([Due Date]@row >= TODAY(+3), [Due Date]@row < TODAY(+7)), "Yellow", IF([Due Date]@row >= TODAY(+7), "Green", "Nope")))))


    Please let us know if you have any questions on the above.



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