Filter by color

TJ (Tracie) Peters

Is it possible to filter a column by color? We use visual management extensively for some of our larger enterprise projects and filtering by color is helpful. I didn't see a way, not sure if there was a "trick". 

Mike Wilday

Have you considered using conditional formatting to create the color of your rows? You could have a column that you type the color name into to colorize it. If that was the case, you could filter on the color name and see only that color's rows. Conditional formatting could apply the color of the row based on the color name in the color field. You could even make that field a dropdown. 

Just a few thoughts. 

Paul Newcome

If you are using RYG(B or G) as your colors, you could still use Mike's suggestion of an additional column. You could then use a basic

 

=[Status Column Name]@row

 

to pull the text for that color into the new column and filter on that.

Christina Dombrowski

Instead of going through those extra steps, can't SmartSheet just develop a way to perform basic steps that Excel does such as sorting by color?

Paul Newcome

Filtering by color is now available.

Marina Masterova

I still can't see the option to filter by color. Is it in the beta testing or available to everyone?

Andrée Starå

Hi Marina,

@Marina Masterova

It will only work with the Symbols column and the Status Color options.

Did that work?

I hope that helps!

Have a fantastic week!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD

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Morgan Vlad-McCabe

Hi Andree,

It's not clear how to highlight a row with a status color vs. one of the 40 available other colors. Sometimes it is necessary to highlight certain rows with a unique color to identify particular needs. Creating an additional column to create a new parameter to filter by in a spreadsheet with hundreds of columns is not a very helpful solution. Having the option to filter columns by text and cell highlight color would be much easier and cleaner.

Andrée Starå

Hi @Morgan Vlad-McCabe

Yes, that would be a great addition to Smartsheet features.

Please submit an Enhancement Request when you have a moment

I hope that helps!

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please help the Community by marking it as the accepted answer/helpful. It will make it easier for others to find a solution or help to answer!

Daniela Villamizar

https://community.smartsheet.com/discussion/comment/240721#Comment_240721

This is not true

Paul Newcome

@Daniela Villamizar I just checked again, and it is still there...

Julie Neumann

Hi, I'm trying to filter at the column level (schedule status) to display only rows with red status. I'm using the same filter as demonstrated in Paul's example and it is not working. When I filter for rows yellow or green they display, but not the red. Any thoughts?

Paul Newcome

@Julie Neumann Have you made sure to scroll all the way up and that there are in fact Reds on the sheet?

Julie Neumann

@Paul Newcome yep, there are reds on the sheet. There is no way to scroll, it cuts off the rest of the sheet.

Paul Newcome

@Julie Neumann What happens if you pull a report based on the same exact criteria?

Julie Neumann

@Paul Newcome I tried that too and no luck.