Can a sheet manage user access at row level?

edited 12/09/19 in Using Smartsheet
05/07/19 Edited 12/09/19

Hi,

I have a strange scenario where we have established a sheet which will be accessed by a wide variety of stakeholders.  We have one group who need to access the majority of information, but we want to be able to lock that group out from particular rows within the sheet.

Is this possible?

thanks.

Comments

  • Hi Cath, 

    There is additional functionality within the Dynamic View add-on. 

    https://www.smartsheet.com/product/dynamic-view

    It takes permissions to a granular level and may be of interest to you. 

    Dan

  • Paul NewcomePaul Newcome ✭✭✭✭✭

    Outside of the dynamic view, the only workaround would be to give them a link to a published report. It would be view only access, but it would restrict them from being able to see data on other rows.

    thinkspi.com

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    Hi Cath,

    A workaround I sometimes use for client solutions is to break the sheet up by who needs access to it or who needs to work on that specific part of the sheet. To see everything in one view, we would then use a report.

    Would that work?

    Have a fantastic week!

    Best,

    Andrée Starå

    Workflow Consultant @ Get Done Consulting

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • Paul NewcomePaul Newcome ✭✭✭✭✭

    This is a great idea. I have never thought to use a report like this. yes

    thinkspi.com

  • Andrée StaråAndrée Starå ✭✭✭✭✭

    Thanks! cool

    SMARTSHEET PARTNER & CONSULTANT / EXPERT

    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: www.workbold.com | E: [email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me about help with Smartsheet, integrations, general workflow advice, or something else entirely.

  • L_123L_123 ✭✭✭✭✭

    I like to publish the reports with share functionality to a dashboard when doing this. It makes it professional, and allows you to report individual KPI's to your target audience at the same time.

  • Hi Andrée,


    Could you explain a little more in detail how do you manage to go about breaking up the sheet according to who should have access to it.


    Additionally, is the functionality to control row level access available in Dynamic View?

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