Share a sheet with all users

Kirk Preston
Kirk Preston ✭✭✭
edited 12/09/19 in Smartsheet Basics

At my company we have a few hundred users. They are all divided up into departmental groups also. Is there an easy way to share a sheet or workspace with all users at once. All I see in the list are all the departmental groups and the individual users. Nothing like an "Everyone" selection or something similar to that. 




  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi Kirk,

    The easiest way would be to have contact groups for the company set up, and I would recommend creating a Workspace that everyone can access because then you would only need to add the sheet and other objects to that Workspace and it will be automatically shared and accessible to everyone.

    Would that work?

    Have a fantastic weekend!


    Andrée Starå

    Workflow Consultant @ Get Done Consulting


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

    W: | E:[email protected] | P: +46 (0) - 72 - 510 99 35

    Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.

  • sorokti
    sorokti ✭✭

    The suggestion from Andrée Starå above seems to be the only way to do this, but the Group Management is a very manual process and this suggestion doesn't really scale. I am going to search for enhancement requests to see if anyone has suggested this feature be added. I really want to be able to share sheets and workspaces with all users.