Individual formula editing changes the whole column

Jose da Silva

Not sure if this is supposed to happen, but since i was not expecting it at all, i found it extremely  frustrating.

 

So i have a spreadsheet that is using several index/match formulas on different columns to pull information from other spreadsheets.

But today, one of the Admins on another spreadsheet made me aware that he was going to add some old records that were needed.

These old records must be found using different references, so i have to edit the index/match formula on those specific rows.

 

What happened was that, by editing just one formula on one cell, and going back a forth between spreadsheets while doing it, i noticed that the formula applied to that column was completely edited, and its now obsolete. (Note: when i first typed it, was just in one cell, and then expanded it to all the others)

It's not a big hassle, but is this supposed to happen?

Andrée Starå

Hi Jose,

It sounds to me you accidentally updated the reference.

More info:

Edit a Reference

You can edit the name, referenced cell range, and source sheet of the reference.

NOTE: You must have Editor-level sharing or greater permissions on a sheet to edit the reference. You must also have Viewer-level sharing permissions or greater on the sheet that contains the data you want to reference.

1. Select the cell that contains your formula. A summary of the formula appears on the left or right of the cell.
   
   
   
   
   
    
2. Click the name of the reference that you’d like to edit. The Reference Another Sheet form appears.

Once in the Reference Another Sheet form, you can change the reference name, or choose a new sheet or range of cells. When you edit a reference, all instances of that reference on the sheet are updated automatically to reflect the change.

Hope that helps!

Have a fantastic day!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

Jose da Silva

Now i fixed it but...is there any way that i edit the reference on just a handfull of cells in a column, leaving all the others as they are?

Andrée Starå

Yes, but you would have to create a new reference not to change the other one.

Jose da Silva

Yeah, i get it now.

In the meantime i discovered the real source of the problem.

I learned that if i am using a reference named "Sample registration 1", and if i repeat that same reference name on another formula, it will actually edit them both.

tbh it could trigger a warning message, advising that i am changing a previously set reference, but i will submit an enhacement request for that.

 

Thanks!

Andrée Starå

Excellent!

Happy to help!

A warning message is an excellent idea!