Formula help: log a date in sheet 1 when all tasks assigned to me in sheet 2 reach a certain status

Natalia Kataoka

I am wanting to create a formula for the below scenarios, but am not sure how I would go about it or if it is feasible -

For each new job, we create a sheet to log POs and subcontracts needed, and a second sheet to track project deliverables. One deliverable is to have all the POs/Subs complete, a second deliverable to send all POs/Subs for signature. Status and dates of sending/execution are tracked in the PO/Sub sheet, and I would like the deliverable sheet to show a date in the Completed column when all tasks assigned to me have status = "In Review" and another to do the same when all tasks have status = "Pending signature".

Example: when everything in the below that is assigned to Natalia is 'In review'

Populate today's date in the completed column below:

Can this be achieved?

Andrée Starå

Hi @Natalia

Yes.

First, please have a look at my post below with a method I developed.

More info: 

https://community.smartsheet.com/discussion/68589/lock-or-store-date-value-solution-without-using-zapier

Would that work?

I hope that helps!

Be safe and have a fantastic weekend!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Natalia Kataoka

Hi Andree, thanks for the idea, but I do not believe this will work for my scenario. I need this formula to be inputted into template sheets that are created for each job via control center and then run correctly without modification.

I had another idea, however - in my trigger sheet, I have date columns for PO Sent and PO Executed. Is there a way to copy the date from the row that has a date entered LAST?

Andrée Starå

@Natalia

Happy to help!

Yes, that might be possible, but how would we trigger it?

Natalia Kataoka

I was attempting to find a solution where it would look at all rows assigned to me and then copy the date from the row that has a date entered LAST. So, all rows would need to contain a date in the PO Sent column, and when the last is 'complete', copy that cell to sheet 2. I have no idea if that is even possible, however!