Automation Question
Hello Smartsheets Community:
I was working on a couple of automations in a project plan that I am working on and I thought of one that could be useful. Being able to run an automation when a hyperlink is added to a task requiring work on someone else behalf. Outside of running the automation when the task is marked 100%, does anyone know of a better way to create that automation?
Best,
Anthony D'Ambrosio
Best Answers
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Yes, that did help. Thanks!
Unfortunately, as you've found, it's not possible to trigger a workflow when adding a hyperlink to already added text, but could they maybe update the title or check a box or similar as a workaround?
Also, Please submit an Enhancement Request when you have a moment.
✅Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Thanks for all your help! I was trying to avoid, but maybe what needs to happen for now. Again, thank you and have a wonderful weekend!
Anthony D’Ambrosio
Answers
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Where would the hyperlink be added, and what would it be for?
I hope that helps!
Be safe and have a fantastic weekend!
Best,
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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Thanks for the questions. The hyperlink would be attached to a task that requires the person assigned to fill it out.
Example:
the task is Publish Master Sample Tracker. The person responsible to this task would hyperlink the Smartsheet master sample grid to this task. Once it’s hyperlinked, I would like an automation to alert the person responsible filling it out to be alerted.
Does that make sense?
Best,
Anthony D’Ambrosio
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Happy to help!
Would the hyperlink be added to a specific cell/column or the attachment section?
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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@Andrée Starå see the attached screenshot. What I have circled in yellow is the task with the hyperlink on the task. Does that help.
best,
Anthony
-
Yes, that did help. Thanks!
Unfortunately, as you've found, it's not possible to trigger a workflow when adding a hyperlink to already added text, but could they maybe update the title or check a box or similar as a workaround?
Also, Please submit an Enhancement Request when you have a moment.
✅Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
-
Thanks for all your help! I was trying to avoid, but maybe what needs to happen for now. Again, thank you and have a wonderful weekend!
Anthony D’Ambrosio
-
You're more than welcome!
SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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