Change a cell value If a certain Postal/Zip Code is entered, is it possible?


Hi there helpful people!

I am using smartsheet to track jobs in order to then export a monthly report.

I have approx 2000 postal/zip codes attributed to client sites within a particular State - and what I'm hoping to do is set up an automation (either within a workflow or a formula) where if a particular postal/zip code is entered, it will then change a cell in the next column with the name of the region that postal/zip code falls within.

Is it currently possible to do this with either a workflow or a formula?

Thanks in advance,



  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Aus_CiServices

    I hope you're well and safe!

    You can add all the postal/zip codes to a separate sheet in one column and the matching Region in the next. You could then use cross-sheet formulas combined with either a VLOOKUP or INDEX/MATCH structure to connect the sheets, and when a postal/zip code is selected, it will populate the Region.

    I'd recommend INDEX/MATCH.

    This is the structure.

    INDEX({ColumnWithTheValueYouWantToShow}; MATCH(CellThatHaveTheValueToMatch@row;
    {ColumnWithTheValueToMatchAgainsTheCell}; 0))

    Depending on your country/Region, you'll need to exchange the comma to a period and the semi-colon to a comma.

    Did that work/help?

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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