Copy to another sheet without duplicates

Hi, is there any way to set up a copy row by field type to another sheet automation without ending up with a lot of duplicates on the sheet it copies to? Thank you



  • Umesh Shah
    Umesh Shah ✭✭✭✭

    You can using a helper field. Create a new column which tracks the fact that this row has already been copied; like a checkbox field.

    Let's say you create a new column called [copied] which is a checkbox. In your automation, you need to make the following changes.

    1. when you evaluate which row should be copied over, you need to include an additional condition: AND [copied] field is NOT CHECKED
    2. After the action to copy the row, add another action which checks the [copied] field.

    Now your automation will only copy rows which have not already been copied and will check the [copied] box as it copies new rows over.

    Let me know if this what you are looking for.

    p.s. you can hide the new column as well

  • Kimbh
    Kimbh ✭✭✭

    I could have an automation clear all the checked boxes each evening at like 10pm and the next day when I go to update the master report, I could check the box of what I want copied over.

    Love your idea, thanks

  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @Kimbh

    I hope you're well and safe!

    To add to Umesh's excellent advice/answer.

    • Another option could be to use cross-sheet formulas and INDEX/MATCH to check if there's a match in the other sheet, and that could check a box or similar in the sheet.

    Would that work/help?

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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  • Hi @[email protected],

    Would you please explain how to use cross-sheet formulas and INDEX/MATCH to check if there's a match already exist in the target sheet and copied same data into the existing row so there's no duplicates? Thanks!