Approved Domain Sharing List prevents sheet Publishing (Enterprise account)

James Keuning

Does using Approved Domain Sharing prevent us from publishing a sheet to anyone with the link?

The support page for approved domain sharing is silent as to publishing.

That page provides this instruction:

Once you enable the Approved Domain & Address Sharing capability, people in your account must use email addresses with approved domains when they do the following:

• Share sheets and workspaces
• Send rows
• Use the Send Link to Form option within the form link
• Manually or automatically send OR RECEIVE any alerts or requests (alerts, reminders, update requests, approval requests)

When I land on one of these published sheets, I am first asked to log in, and then I get the message:

This is how my publish is configured:

This is my publish link:

https://app.smartsheet.com/b/publish?ss_v=167.1.0&EQBCT=4669366b219b452284f9bf36854a5ce1

Meg Y

@James Keuning

When Approved Domain Sharing is enabled, all workflows which only have recipients outside of the Approved Domain Sharing list will become disabled with an "Invalid Recipients" message.

To ensure that workflows don't get disabled, make sure that all recipients of workflow automation are added to Approved Domain Sharing.

Alternatively, ensure that there is at least one recipient in every workflow within the Approved Domain Sharing list.

The link below will provide additional information on Approved Domain Sharing.

https://help.smartsheet.com/articles/855284-security-controls-enterprise-only#approvedomains

James Keuning

This is not a workflow question.

Meg Y

@James Keuning

Understand that this isn't a workflow question.

Since the premise behind Approved Domain is to prevent organization users from sharing sheets, links, etc to people outside the company. My thought is that the outside company domain would still need to be added to the approved domain list for published item as well. It is also entirely possible that my thought is not correct.

@Andrée Starå