Smartsheet Workflow: Receive Notification once an update request is completed by the person assigned

Allison Bishop

Hi,

I want to create a workflow that will notify me when an update request I have sent to someone is completed. I can't seem to find one that will work. I am using a workaround for now, but it is not ideal.

Thank you,

Allison Bishop

(760) 918-6900 x114

Andrée Starå

Hi @Allison Bishop

I hope you're well and safe!

Is it always the same workflow?

How have you solved it now?

Be safe and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Jeff Reisman

@Allison Bishop I have a system where a process is kicked off, sending an update request to a user, and at the end of their update form is a checkbox field they use to indicate their part is complete and then submit the form. That checkbox kicks off more update requests to other parties who can now add their data and check their completion boxes.

Alternatively, if there is a field they always update from blank to some value, you could trigger an alert based on that field changing to any value.

Allison Bishop

Hi,

Thank you for your help. @Andrée Starå , it is always the same workflow. Currently, I have set up a notification that will tell me when anyone except a few specific users make a change to a row. I used to have it where I would be notified if a specific column was updated, but there is no "uniform" column that always updated by the user. So far my work around is good, but it would be great if there is a way to be notified when ANY update request is completed, and I could avoid needing to create a workflow that notifies me. I send many different update requests from various sheets. I would think that when you send an update request, there would be an option for the person sending the request to receive an email stating that the update request was completed. :)

Thank you for your help.

@Jeff Reisman

Allison Bishop

@Jeff Reisman , I have thought about adding a "completed" checkbox as well. Yet, I am trying to avoid adding one more column of information, plus I have many sheets from which I send requests. I used to have it where I would be notified if a specific column was updated, but there is no "uniform" column that always updated by the user. Currently, I have set up a notification that will tell me when anyone except a few specific users make a change to a row (this is my current work around) .So far, my current "work around" is fine, but I would think that a quick notification would be something SmartSheet has when you send any update request. Basically, once any update request is completed, I could get an email stating that it has been completed....and I wouldn't even need to set up the notification I receive as a workflow. : )

Thank you again for your help!

Samscho

@Jeff Reisman thank you for the checkbox suggestion. i wish smartsheet had a cleaner way to trigger events after an update request has been completed but your workaround is better than nothing.