Use Formula to Assign Dropdown Selection in Column

Gillian

I would like to have the column titled Alert Level return a symbol from the dropdown menu based on the number of selections in the Alert column.

I'd like the symbol to be green if there the Alert column for that row is blank. Blue if there is 1 item in the Alert column, Yellow is 2 items and Red if there are 3 or more.

Is this possible?

Gillian

Andrée Starå

Hi @Gillian

I hope you're well and safe!

Try something like this.

=IF(Alerts@row = "", "", IF(COUNTM(Alerts@row) = 1, "Blue", IF(COUNTM(Alerts@row) = 2, "Yellow", IF(COUNTM(Alerts@row) = 3, "Red"))))

Did that work/help?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Andrée Starå

@Gillian

You'd have to add by clicking on the Cog Wheel in the upper right corner.

Did that work?

Andrée Starå

Hi @Gillian

I hope you're well and safe!

Try something like this.

=IF(Alerts@row = "", "", IF(COUNTM(Alerts@row) = 1, "Blue", IF(COUNTM(Alerts@row) = 2, "Yellow", IF(COUNTM(Alerts@row) = 3, "Red"))))

Did that work/help?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

✅Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up, Awesome, or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Gillian

Thanks!

Worked except for blank alert columns the column Alert Level is blank also instead of the green symbol.

Gillian

Andrée Starå

@Gillian

Excellent!

Happy to help!

Apologies, I missed that it should be green.

Try this.

=IF(Alerts@row = "", "Green", IF(COUNTM(Alerts@row) = 1, "Blue", IF(COUNTM(Alerts@row) = 2, "Yellow", IF(COUNTM(Alerts@row) = 3, "Red"))))

✅Remember! Did my post(s) help or answer your question or solve your problem? Please support the Community by marking it Insightful/Vote Up/Awesome or/and as the accepted answer. It will make it easier for others to find a solution or help to answer!

Gillian

I fixed it!! This is how I learn. Thanks for setting me up for success.

Gillian

Gillian

Why don't I see that information (Alert Level symbol) in my card view?

Sheet View

Card View

Gillian

Andrée Starå

@Gillian

You're more than welcome!

Andrée Starå

@Gillian

You'd have to add by clicking on the Cog Wheel in the upper right corner.

Did that work?

Gillian

Yes. I'm learning the obvious with the not-so-obvious at the same time! 🤦

Andrée Starå

@Gillian

Haha! No worries!