Sharing a Gannt plan - but viewers only see the left hand side (not the graphical gantt)

Rob W

I've never really used the plan sharing, but now need to.

I used the "Publish" and "Read Only HTML" to get a link that can be shared, but the published plan when viewed from the link is just the Text Columns (Task Name, Start Date, End Date, Duration, etc) - and there is no actual Gantt visible showing the calendar and bars.

There's no way to scroll either. Here is an example plan just to illustrate:

https://publish.smartsheet.com/11869f7fe3374fc198e7e4b873b64f29

What am I doing wrong?

Andrée Starå

Hi @Rob W

I hope you're well and safe!

You'd need to select the Read Only - Full option or create and Publish a Report.

Did that work/help?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Rob W

Kind of, yes. Kind of no :)

The Read Only (full) works, but requires a login and you view the plan using the SmartSheet App. The basic is just a link that anyone can click.

For my purposes I just want an easy way to share the Gantt with non-smartsheet users. I know most people will not sign up to SmartSheet just to view my plan (even the free version)!

The alternative is that I print the plan as a PDF an email it around . . . but then it isn't live.

Is the functionality of Read Only HTML designed that way? Just to show the Text but not the Calendar of the Gantt?

Andrée Starå

@Rob W

You can change that option to work with anyone. (see below)

Would that work?

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Rob W

Ah ha! That works! Thanks :)

Now if only there was an option that could turn off the ability to download attachments in that view - it would be perfect. I have a lot of attachments in some of my plans that I can't let people have access to when sharing the plan. Maybe I'll send in a feature request!

However . . . . solved my main problem. Again thanks.

Andrée Starå

@Rob W

Excellent!

Happy to help!

Yes, put in a feature request.

Please submit this as a Product Feedback or Idea (If it hasn't been added already) when you have a moment.

Here are two possible workarounds.

• "connect" the data to a so-called helper sheet that wouldn't include the attachments.
• Add another row for the attachments and then have a Report reference the sheet without those rows.

Would any of those options help/work?

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