DataTable Sharing & Permission Levels


Hi Community, 

Take your collaboration in DataTable to the next level by exploring our new sharing and permission features!

You can now share your DataTables by granting others admin and viewer rights — allowing shared users to manage and create DataTable records and connections for more transparency and less redundancy.

DataTables will now have the 2 following permission levels: admin and view access. 

Admins can: 

  • Create Data Shuttle workflows
  • View, edit, and delete a DataTable
  • View, edit, create, and delete records on a DataTable
  • Modify the permissions on a DataTable (i.e. assign others as admins or viewers and remove their own access)
  • View, edit, create and delete DataTable connections

Viewers can: 

  • View the DataTable
  • View records in the DataTable
  • View, edit, create and delete DataTable connections

Smartsheet System Admins will also be able to add and remove Admins and Viewers for all DataTables in an organization. To view all DataTables, the System Admin can toggle “View all” in the DataTable list view to see all DataTables in their organization and share with any other licensed user on their plan — preventing DataTables from being left without an owner.

DataTable is only available to licensed users with Advance Gold or Platinum. 

Find out more about DataTable here and learn even more with our help article about this update.

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Danielle Wilson

Product Marketing Manager

Danielle W.

Product Marketing