Program Management within PMO structure

KKiefer · 02/06/24

I need to set up a Program (Multiple projects). What is the best way to do this within my portfolio? Set up each project in the program as a separate projects? add these projects as separate sections within one project plan?

Ultimate goal is the have a status for the program and have the program report as a status in the portfolio. Example

Portfolio contains the following:

Project A

Project B

Project C

Program X. This program has the following projects:

Project x-1

Project x-2

Project x-3

Ash A. · 02/06/24

There are a variety factors that can drive this decision. Here are a few that can help guide:

Are there comprehensive set of tasks for each project?
Do you intend to have different sets of people shared to each project plan?
Are you trying to create separate metrics for each project to roll into a dashboard?

If you answered yes to any of the above, then I would recommend create a project plan for each project. Hope this helps!

hdizmond · 03/19/24

https://community.smartsheet.com/discussion/comment/418243#Comment_418243

I am attempting to create this same relationship. i.e. Multiple related/inter-related projects all tied to a single program. To answer your questions above...

Yes. Each project will have a fully backed project plan with a comprehensive set of tasks.

Possibly. I would imagine there will be overlapping resources on each project. However, there may be some resources specific to a single project and not included in others.

I can get each project's individual metrics from that project's individual dashboard and/or status report. However, because the projects are part of a larger program, I need to be able to create dependencies between and across projects as well as display an accumulative view of metrics for the program. It is a core and fundamental piece of an actual Project Portfolio Management tool. An example would be that an issue, putting a major milestone on Project A at risk impacts the path to a dependent Major Milestone on Project B.

How does Smartsheet provide for Program Management?

tzaczyk · 06/10/24

@KKiefer, I have the same need. Did you ever get specific direction as to how to accomplish this?

Program Management within PMO structure

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