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Reorganizing the order things appear in Workspaces
It would be really helpful if we could reorganize the sheets, reports, and dashboards in Workspace. Currently it is set up alphabetically, which is really messy for my purposes, and I would love to be able to move my guide dashboard to the top, even though its name is not alphabetically first.
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Workspace List Organization
I would love the ability to have custom organization for workspaces. I am shared to quite a few workspaces for reference, and the ever-growing, alphabetized list makes it difficult to find my own workspaces, especially when my organization has a standard prefix so the names blend together. It would be great to click and…
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Merged: Hide Rarely Used Workspaces!
This discussion has been merged.
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Merged: Owner/Admin View for Workspaces (Hide unused Workspaces)
This discussion has been merged.
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Drag-and-Drop in Workspaces now generally available!
October 28, 2025 Users can now reorganize Smartsheet items in Workspaces quickly by dragging items between Workspaces folders and subfolders. Drag-and-Drop movements will simplify how users organize Smartsheet items between folders quickly and with ease. Environment Availability: All Plan Availability: All Subscription…
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Workspace Access Approval Role
Hi, I am part of a very large organization where hundreds will have Admin access to hundreds of Workspaces in order for them to contribute and make full use of Smartsheet features. Currently All Smartsheet workspace Admins receive Workspace access email alerts. Which means hundreds of team members will effectively be…
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Sharing Report but Not the Source Sheet
I would like to share a report, but not the source sheet. The source sheet has personnel information that I do not want to share with our customer, but I made a report with the information I am comfortable with sharing. However, when I share the report, it is blank because the customer doesn't have access to the source…
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Automation for entire workspace?
Is there a way to setup one automation that is used on all sheets within a workspace? I would like to be able to edit one automation instead of editing the same automation on 30 separate sheets that are in the same workspace. The sheets have the same columns. When the completed checkbox is checked, the approval automation…
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Plan level visibility in Workspaces now available
October 15, 2025 Users will now know which plan their workspaces belong to with a new plan identification chip located at the top of the Workspace panel. Learn More Environment Availability: Commercial US, Commercial EU, Commercial AU Plan Availability: All Subscription Model Availability: Legacy and USM Stay informed by…
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VLookup returns nothing for assigned to requiring multiple answers
Hi All, I am working on a project plan where I have a drop down that I can select multiple roles to assign a task to. The Vlookup references a contact list of single role, single assigned to. When using a simple vlookup formula, it will give a single answer where there is a single assigned to, but what do I do to make it…