Best Of

It's frustrating, we get tickets in our company on this on a regular basis as admins. Bottom line for us - users do not get a license because they can literally do what ever they want. Make hidden workspaces, reference from these hidden items, setup random permissions outside of your organization. Until Smartsheet implements granular permissions/controls on what a licensed user can do, not giving them a license is the only control as an admin you have in your Smartsheet tenant. Until then, this comment and this request will slowly fade in to the background like all of our other enhancement requests. See you all at the next anniversary of this request.

In an Enterprise/Advance setting, granting licenses is not a personal decision. Often many users are added to the corporate Smartsheet account without a need for licenses because they are required to work in a Smartsheet based solution. This setting is what accounts without license are meant for.

Currently unlicensed users logged into a corporate Smartsheet account see this very prominent in every sheet they work in:

This creates a lot of unwanted license requests (aka workload) for the Smartsheet admins.

Please allow Smartsheet admins to hide these visuals for unlicensed users in an Enterprise account.

Today if you are using a Current User Report on a Dashboard you have to be shared to the source sheet.

If I don't want people to see the data, there is no easy solution. Please allow the current user report to work by filtering in for view on the dashboard, not source data.

Dynamic View doesn't have all the features of a Report so this does not fix the issue. Also on the mobile app, it displays as a link.

I know that some of this can be achieved with linking and some manipulative formula but I think it would be great (at least for me ;-)) if there was the ability to change the content of a cell on one sheet from an automation on another.

My scenario:

I use a date/time based automation to copy pertinent cells from one of my sheets (that contains some open cells and some cells linked from another of my sheets - the Master Sheet) into a sheet/process owned by another team in our organization as a 'new row'. Part of the row is a 'status' cell (a drop down) that I push into the other sheet with the value 'open'.

That team 'does their thing' and eventually that cell gets changed to 'Approved' (or denied or a couple of other statuses) and it's this change I would like to get all the way back to the Master Sheet. There is a unique ID that could be used as a filter/identifier to make sure its the right row in the Master that is getting the change.

Maybe I could create further 'shadow sheets' and get cute with linking etc, but a nice simple "change a cell on another sheet" automation would be perfect!

What do folk think?

Hi,

Nothing to be sorry about. I'm disappointed that it's taking so long to make this change.

Considering the abundance of phishing emails,the FROM identity is a security concern and should be resolved by now.

Thanks

When I share an object with another user, I want them to see it organized within its workspace, not under their "Sheets".

If I have Workspace A, which inludes 50 sheets and I only share 1 sheet with User1, I want User1 to see Workspace A with only 1 sheet in it.

The organization of the current configuration is a nightmare for users. They have a bunch of random "back-end" sheets and reports shared to them that I dont really want them to access, but need to share in order to allow them to do the activities I want them to be able to do.

There should be an option to set a FROM display name for email from smartsheet automation.

Now, these come from "owner via smartsheet" and are confusing, often unrelated to the purpose, not relevant to the form intake workflow, and are a security concern.

When can this be addressed?

thanks

I would love an area where I can outline specific information, filter details, or specific usage instructions within a report when sharing with my team. Especially those that are mainly collaborators and don't spend as much time in Smartsheet.

I agree embedding images in forms is extremely important to properly provide instructions to users. Often adding a description only goes so far but a picture of something that supports the description ensures proper data entry from the users and can also be used on the field to show what something should look like. I hope Smartsheet has this on their roadmap. 👍️