COUNT(DISTINCT(COLLECT - Counting a value per employee

Denisse A
Denisse A ✭✭
edited 03/15/23 in Smartsheet Basics


I'm trying to count how many values I have for certain people. I have two values that are assigned to the employees daily, for each day we have a value of either "Y" or "N". I want to count how many "Y" an employee has.

I'm getting this information from a big database, to have it summarized in a small one. I've tried a lot of variations but the values are not accurate. So far I've tried:

=COUNT(DISTINCT(COLLECT({Check In (Y/N)}, {Employee Name}, [Employee Name]@row)))

=COUNT(DISTINCT(COLLECT({Employee Name}, {Check In (Y/N)}, "Y")))

=COUNT(DISTINCT(COLLECT({Employee Name}, {Check In (Y/N)}, "Y", {Employee Name}, [Employee Name]@row)))

=COUNT(DISTINCT(COLLECT({Employee Name}, {Check In (Y/N)}, ="Y", {Employee Name} = [Employee Name]@row)))

=COUNT(DISTINCT(COLLECT({Check In (Y/N)}, {Employee Name}, [Employee Name]@row, {Check In (Y/N)}, ="Y")))

Thank you,

Best Answer


  • J Tech
    J Tech ✭✭✭✭✭

    Hi Denisse,

    Please try the below:

    =COUNTIFS({Employee Name}, INDEX({Employee Name}, @row), {Check In (Y/N)}, "Y")


    J Tech

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  • Denisse A


    It shows invalid. I've tried:

    =COUNTIF({Employee Name}, INDEX([Employee Name]@row, {Check In (Y/N)}, "Y"))

    =COUNTIF({Employee Name}, INDEX({Employee Name}, [Employee Name]@row, {Check In (Y/N),"Y"}))

    =COUNTIFS({Employee Name}, INDEX({Employee Name}, [Employee Name]@row), {Check In (Y/N)}, "Y")

    =COUNTIFS({Employee Name}, INDEX([Employee Name]@row), {Check In (Y/N)}, "Y")

    I ended up using: =COUNTIFS({Employee Name}, [Employee Name]@row, {Check In (Y/N)}, "Y") and looks like is working.

    Thank you,

  • Paul Newcome
    Paul Newcome ✭✭✭✭✭✭
    Answer ✓

    You should be able to use just a standard COUNTIFS for this one...

    =COUNTIFS({Employee Name}, @cell = [Employee Name]@row, {Check In (Y/N)}, @cell = "Y")