Best way to assign many items to multiple people?

22Wordsmith ✭✭✭
edited 04/12/23 in Smartsheet Basics

I have a Smartsheet with some 700 rows. Each row needs to be assigned to a set of individuals. I will be doing this monthly and it took ages to set up the first instance. I thought making groups would help but apparently not. How can I make these assignments most efficiently, please? And what is the point of Smartsheet groups if not this?


  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi @22Wordsmith

    I hope you're well and safe!

    Can you elaborate and share some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help.

    Be safe, and have a fantastic week!


    Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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  • 22Wordsmith
    22Wordsmith ✭✭✭

    The Assigned to column is set up (not in this example) as a contact list allowing multiple entries but no free text entry.

    It looks simple across the example but becomes quite complex across 600+ entries. I have 10 group combinations to go into Assigned to, with between 3-8 members.