How to compare form responses with a list of emails?

edited 02/21/24 in Smartsheet Basics


I have created a survey/form and emailed it out. One of the survey questions asks participants to enter their email address.

How can I compare their responses to the list of emails I sent the form to? I would like to create a report that shows who has responded and who has not based on the email addresses.


  • Jason Tarpinian
    Jason Tarpinian ✭✭✭✭✭✭

    You can use the MATCH function to find if a field exists on another sheet. Input the formula below onto your sheet with the list of emails. Then, just replace the {Form User} with a real cross-reference range that would reference your sheet where the form entries are populating.

    Email Submitted? =IFERROR(IF(MATCH([Email Address]@row, {Form User}, 0) > 0, true), false)

    To save some hassle, you could also require users to login to Smartsheet to submit a form. Then you can use the "Created by" system column to compare against, to minimize typos.

    Jason Tarpinian - Sevan Technology

    Smartsheet Aligned Partner