Create new attachment version after they are already uploaded

Amy_Novum_99

Hi,

it would be great if one could create a new version of an attachment after the upload. For example if one uploads the attachment via drag and drop and afterwards wants to have a version history instead of single attachments.

It would be fantastic, if one was able to group attachments when they are already uploaded.

For example we use smartsheet for keeping track of our maintenance status. The maintenance reports have different dates in their names e.g. 2024_05_29_WB… and 2024_02_26. So a new version is not automatically created. We now use to function "create a new version", which we did not use in the past. So our attachments per row are not as organised as we like.

Now we would have to download all the attachment and re-upload them as a new version of each other. Which is quite labour intensive? It would be great if I could select the attachments and group them as a new version.

Specially with mails etc.

Thanks in advance

Andrée Starå

Create new attachment version after they are already uploaded

Amy_Novum_99

May 28, 2024

Hi,

it would be great if one could create a new version of an attachment after the upload. For example if one uploads the attachment via drag and drop and afterwards wants to have a version history instead of single attachments.

Specially with mails etc.

Thanks in advance

---

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Hi,

I hope you're well and safe!

If you add a file with the same filename, it will automatically be a new version, but as far as I know, it doesn't work with email integration.

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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Amy_Novum_99

Hi Andrée,

Thank you for the response.

It still would be nice, if one could do it manually.

We use Smartsheet for example for keeping track of our maintenance status for different plants. So the attachments are named differently (mostly due to the date) but we like to use the new version function to find attachments faster. Unfortunate we figured out to late that this is what we need. Now it is very labor intensive to sort it all out.

Also it would be fantastic if it would work automatically with the mails as well.

Take care

Kind Regards

Amy

Andrée Starå

Amy_Novum_99

May 28, 2024

Hi Andrée,

Thank you for the response.

It still would be nice, if one could do it manually.

We use Smartsheet for example for keeping track of our maintenance status for different plants. So the attachments are named differently (mostly due to the date) but we like to use the new version function to find attachments faster. Unfortunate we figured out to late that this is what we need. Now it is very labor intensive to sort it all out.

Also it would be fantastic if it would work automatically with the mails as well.

Take care

Kind Regards

Amy

Happy to help!

You can upload a new version even if the name isn't the same. See below.

Would that work/help?

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Amy_Novum_99

Hi Andrée,

Thanks. I know about the function and we're using it since a little while.

But a lot of our attachments overview per row looks like this:

Beispiel Anhänge.PNG

Uploaded May 29, 202433.71 KB

Instead of downloading everything and reupload them as a new version, it woul be great if I could just selct attachments and "group" them as a "new version".

So that we are able to alwas see the maintenance reports in one group, audits in another, etc.

Is there a way to do this?

Kind Regards

Amy

Andrée Starå

Amy_Novum_99

May 29, 2024

Hi Andrée,

Thanks. I know about the function and we're using it since a little while.

But a lot of our attachments overview per row looks like this:

https://us.v-cdn.net/6031209/uploads/C299QBLZEUSU/beispiel-anh-c3-a4nge-png.png

Instead of downloading everything and reupload them as a new version, it woul be great if I could just selct attachments and "group" them as a "new version".

So that we are able to alwas see the maintenance reports in one group, audits in another, etc.

Is there a way to do this?

Kind Regards

Amy

You're more than welcome!

Unfortunately, no, but it's a great idea. That would be a great addition to Smartsheet features.

Please submit this as a Product Feedback or Idea (If it hasn't been added already) when you have a moment.

✅ Remember! Did my comment(s) help/answer your question or solve your problem? Please support the Community and me by marking it - Insightful 💡- Vote Up ⬆️ - Aweseome ❤️ - or/and as the accepted answer. It will make it easier for others to find a solution or help to answer! I appreciate it, thanks!

Amy_Novum_99

Hi,

Thank you for the link. I've tried to admit my idea but obviously used the wrong spot.

Many thanks😄

Genevieve P.

Hi @Amy_Novum_99

You posted correctly 🙂

I've updated your current Idea here to have the additional context of the duplicate post.

Cheers,
Genevieve