Group WorkSpaces and organize them in "folders"

Mike Ryan

See my previous comment (8/7/23). I also submitted this as a formal enhancement request several years ago and mention it every time I speak with our account manager, sales team, etc. After this much time and the widespread interest in this capability across the customer base, I simply do not understand the resistance to adding this to the development roadmap.

TeeM

The ability to group Workspaces within Workspaces is such a necessity. I am surprised this hasn't been implemented long ago.

Donni

My co-worker was telling me to reach out to Smartsheet directly to find out how to create different workspace folders. He assumed this feature would definitley be available since it is a basic way to keep an endless list of workspaces organized. And then I stumbled across this thread. I hope more people comment on this chain so Smartsheet adds this feature.

Cecilie

We're in the midst of adding a sister branch in our subsidiary company to our current Smartsheet solution. We will be working in different Workspaces, and it would have made a huge difference if we could divide the Workspaces of the two companies into groups. Now, those of us who are admins and supports will have to constantly keep our focus in making sure things are linked up correctly across all Workspaces in two companies.

We simply can't have fewer Workspaces, as we need to be able to share certain folders with certain members.

josedimaculangan

Our organization uses Workspaces for each customer implementation. As part of our SOPs for Smartsheets, I have instructed our Implementation Managers to name their Workspaces with this naming convention: [IM Name] - [Customer Name]. This allows the Workspaces to be grouped in a more meaningful way for us.

As part of the Project Closeout process, I have instructed our IMs to rename the Workspace to add "zzCompleted" ex. zzCompleted - ABC Company. This (1) groups all completed projects together and (2) Puts them at the very bottom of the Workspace list.

JT_OSU

This is one of those basic features that I'm surprised is missing. I have a number of worksheets that have been shared to me that I don't use regularly but are cluttering my worksheet list. I would love to put them in a folder so that they're out of the way but easy to find if needed. Please make this happen.

iLoveData

I have a lot of workspaces active for a lot of initiatives, it would be great to have a tab/label/folder to store my workspaces depending on my personal criteria for grouping them.

This would help reduce clutter and let me find where I need to work even faster because adding everything to favorites will eventually become cumbersome as well.

amandacox

I am beginning to find the need to be able to bucket/sort/folder-ize/organize workspaces in a better way for our company as well. With multiple different departments and teams with their own unique use cases for Smartsheet, the workspace area is becoming long and hard to navigate quickly. It would be great for users to be able to organize these more or even have nested workspaces to allow me to organize the department's workspaces but only share specific team workspaces to each team.

ABG

Hi All,

It would be great if we could group workspaces OR be able to share certain Folders in Workspaces with certain people. We need to be able to share certain Folders/ Workspaces with certain people separately. Since we can't share folders separately with seperate people under one workspace, I need to create 20 workspaces for 20 different people. Since I cannot group workspaces in a folder, I have a long list Workspaces now…

Thank you

ABG

Hello,

I have sooo many workspaces and it looks so messy… Can we please be able to group Workspaces under a Folder or an Umbrella Workspace?
Thank you,

Philip Robbins

As a Smartsheet partner, it would be helpful to search on or view the organisation that owns the workspace. I get shared to all manner of generically-named workspaces from different clients and some way of distinguishing between them at a glance would be a massive help. Of course, folderisation would allow me to group workspaces by client instead.

Anything Smartsheet….. please!?

NeilKY

https://community.smartsheet.com/discussion/comment/370440#Comment_370440

Same here, we manage hundreds of different departments' workspaces. It's cumbersome to find them even when sorted by department.

NeilKY

This seems like a fairly simple function to create. While I could be wrong, it is certainly something that everyone would love to have if they knew it were an option.