Why is a brand new user able to request access to a deleted sheet?

Kerry Odell

I deleted a sheet no longer used on 12/11/2024.

A new employee with a new user account hired on 1/3/2025 was able to request access to this sheet and it appears from the request that she had the same folder structure I had before I deleted it, unless the system was identifying the item structure from my account.

My question is why can she see it at all? It wasn't in a workspace, was used for the previous year, and it was deleted a couple weeks before her hire date. Below is the request i received on 1/7/2025.

Thanks for any insight you can provide!

Darla Brown

Hi,

Were there any automation emails from a previous employee she may have received as part of onboarding or transfer of files? Or possibly something was forwarded to her that were old links she could click on and access?

Kerry Odell

Hello,

It's possible a user forwarded an email, but I wouldn't think it should allow the request. I will have someone test it.

Thanks,

Kerry