Creating a collection from a folder is now here!
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You asked and we answered! Now you can share all or part of a folder to a collection with just a simple click. Sharing exactly what you want with who needs to see it is easier and faster than ever.
Workspace admins can now create a collection from the contents of a folder via the “add folder items to collection” by clicking the three little dots next to the folder they want to share in the workspace panel. They can add all or part of the folder into an existing collection or create a new one featuring the content needed for the given scope. And to make organizing your assets even easier, we recently enabled admins to reorder the hierarchy of collections to make finding work faster than ever.
All sheets, reports, and dashboards at the root of the selected folder will be added to the collection. Sheet templates and forms inside the folder will not be added. Items added to the folder after the action will not automatically be added later to the target collection (i.e. it’s a snapshot; no synchronization). To learn more about this, please read the Help article here.
Thank you,
John Hieger
Product Marketing
Comments
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Is there an example of how the recipient of the collection views the collection? Or are the shared items dispersed into "Sheets". I am interested in the available options for my end users/ customers on how they get to the items shared to them.
What is the best practice for my 'Viewers' and 'Guests' to keep access to items/ organize their access? Right now it seems shared end users have to navigate through an ungrouped/unfiltered/ unsorted folder of all shared items under "Sheets".
As far as 'Guests' go, I am only aware of customers saving/bookmarking links. Is there a way to 'portal-ize' their access?
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