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Collections items in recents now generally available!
October, 1, 2025 Introducing collections items in recents — quick and easy access to your most recently used or added collections assets (sheets, reports, dashboards), saving time and reducing the need to search. By keeping important content within reach, it helps maintain workflow continuity and makes it easier to pick up…
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Collections page settings now generally available!
September, 24, 2025 Introducing collections page settings - enabling builders to set a default filter and view type—such as Table, Card, or Calendar—to customize what users see when accessing a collection. Builders can curate the experience for the end user—reducing confusion, minimizing visual clutter, and teams are…
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Fix Errors Due To Managed References Within Collections
Sheets/reports within a Collection that have managed references to sources outside of the Collection will fail with errors for those formula cells. What's the point of Collections if you can't pull source data into it from outside the Collection in Workspaces you don't want people to have access to? I didn't have this…
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Does anyone else find Collections worthless?
I find Collections worthless, and am wondering if others feel the same. If these are replacing WorkApps I have so many questions. The biggest gap by far (IMO) are managed references. If the whole point of Collections is to control access and only share certain things, then this is not going to work for me. For example, I…
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Help Article updates August 2025
Hello Community, We’ve published the following new content. New videos on these topics: How to create a custom welcome page in Create a custom welcome message or help page How to use Approvals in File Library in Approvals in file library How to use File Library in File Library overview How to create a Dashboard in…
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Collections in Favorites now generally available!
July, 23, 2025 Staying organized just got easier with collections in Favorites! Save an entire collection to your Favorites list to easily find what you need faster and refer back to it anytime. Learn More Environment availability: Commercial US, Commercial EU, Commercial AU Plan availability: Enterprise and Advanced Work…
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Collections Training
Hello, I am looking for some tutorial style training on Collections, but I haven't found anything that looks correct as an option. Does anyone have a link to a training video from the university for Collections?
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Post Collection Release - Still Need Folder-Level Permissions
I would like to reopen the discussion on this topic: https://community.smartsheet.com/discussion/92633/folder-level-permissions Even though Collections sortof work, it adds extra complexity, extra time and extra work. Being able to share a folder as opposed to having the all or nearly nothing approach be preferred. I am…
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Collections & Workspace
Hello, I have a flow with Power Automate that will create a copy of a template workspace when a criterion is met. Does anyone know if I have to do something different to copy the new collections functionality in the workspace so it will copy over as part of the creation of a new workspace? I tested my current process and…
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Collections - Editor on Report do they still need Editor on Sheet?
I have a collection for leadership that includes a dashboard and report, showing them just what they need to see. I want them to edit one column (all others are locked in the source sheet) directly on the report. Do I have to give them editor access to the sheet? If so, does that sheet need to be in the collection?
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Reports in Collections
I have reports in a Collection that include sheets that are not shared. I do not see rows in the report from sheets that are not shared even when I'm sharing the Collection. How do I get around this?
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Do you use Brandfolder Workspaces and/or the Brandfolder/Smartsheet integration?
I work in Marcom at a university and am starting to use Brandfolder Workspaces to better organize our ad campaigns. I understand the basics but would love to hear how others in higher ed are using them. My goal is to create a single source of truth for campaign assets, but since we already use Smartsheet to track projects,…
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Collections Bug
A bug in Collections whereby if an asset is shared with editor access as part of a collection, you cannot comment and tag people unless they are shared at the sheet level with at least commentor access too. That's got to be a bug, right? If a user has editor access to the collection (and thus asset), they should still be…
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How do assets within a Collection appear to end users?
I have external users who can't be shared to a Workspace because there is confidential information regarding other external users within the Workspace. A collection seems to be a good option, but how do these users see the assets within the collection? I tested it this out on a secondary account, and can see the collection…
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Folders in Collections
Please add folders to collections!! It will make navigation much cleaner!
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Request for Rollback - create sheets in Sheets folder
This new update from Smartsheet is hindering work performance for us and I'm wondering if other users are feeling the same way. This new update has created the inability to create folders, move sheets into folders and made it mandatory for new workspaces to be created when a sheet/report/dashboard is being created. For us,…
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Creating a collection from a folder is now here!
You asked and we answered! Now you can share all or part of a folder to a collection with just a simple click. Sharing exactly what you want with who needs to see it is easier and faster than ever. Workspace admins can now create a collection from the contents of a folder via the “add folder items to collection” by…
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Collections versus Workapps .... really Smartsheet?
Who voted for Collections? Collections is ANOTHER step back for Smartsheet. Workapps are awesome. They have their own unique UI and URL that is role based and easy to maintain. Basically instead of sending any user to the Smartsheet home pages of hundreds of boxes or workspaces or have them save tons of bookmarks. You…
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Now you can reorder items in your collection!
Hi Community, Great news all, you can now reorder items in your collections for even easier management! Workspace administrators like you can organize your collections simply by dragging items up or down to better match the needs of your teams. We will continue to make improvements to all things important to organizing and…
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Collections are now available on our Mobile App!
Great news community! Working on the go just got easier. You can now open any collection, and access the content in it from the Smartsheet Mobile App. Whenever you open a workspace on the Mobile App, your available collections will be at the top of the menu. As a reminder, the Smartsheet Mobile App is available for both…