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Updated User Role/Permissions to allow Template Sheet Creation by ALL EDITORS/Admins/Owners
Allow Templated New Sheet Creation by ALL EDITORS/Admins/Owners. I understand restricting new grid/report/etc. creation WITHOUT A TEMPLATE to all Editors/Below. However, restricting Templated new sheet creation for Editors/Above defeats the point of creating a template to allow team based scalable project workflows. The…
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Collections - Expand Inherited Permissions to Dynamic View
Hi there, Collections was pitched last year as a solution that allowed the permission level of the collection to supercede permissions to individual resources (sheets, reports). Meaning, if you didn't have access to a sheet or report, but had access to a collection containing them, you could still access them via the…
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Control Center and Collections
Anyone know if it's possible to have control center create a collection for each project that it creates?
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Filtering values from collection file
Hi, I have a situation where I'm trying to create an intake form contain drop down filters that end users would select in order the division, region, county, state and related ID. My goal is for the initial selection being followed by an associated value throughout from division to ID. I can easily create drop down filters…
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Warning when adding items to a collection
Hi everyone! I have a workspace. I created a collection within that workspace. I add items from that same workspace to the collection. For any item selected within that workspace, I get a warning that I am adding items from outside of the workspace. Everything works fine afterwards but that is still annoying to get an…
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Collection-specific comment notifications/emails
I have a few sheets where users have access to it through collections, but are not shared to the base sheet itself. This is by design as we do not want the users in the raw data. When utilizing the comments function from a collection and mentioning another user, the notifying message/notification has the "go to sheet"…
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Collections items in recents now generally available!
October, 1, 2025 Introducing collections items in recents — quick and easy access to your most recently used or added collections assets (sheets, reports, dashboards), saving time and reducing the need to search. By keeping important content within reach, it helps maintain workflow continuity and makes it easier to pick up…
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Collections page settings now generally available!
September, 24, 2025 Introducing collections page settings - enabling builders to set a default filter and view type—such as Table, Card, or Calendar—to customize what users see when accessing a collection. Builders can curate the experience for the end user—reducing confusion, minimizing visual clutter, and teams are…
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Fix Errors Due To Managed References Within Collections
Sheets/reports within a Collection that have managed references to sources outside of the Collection will fail with errors for those formula cells. What's the point of Collections if you can't pull source data into it from outside the Collection in Workspaces you don't want people to have access to? I didn't have this…
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Does anyone else find Collections worthless?
I find Collections worthless, and am wondering if others feel the same. If these are replacing WorkApps I have so many questions. The biggest gap by far (IMO) are managed references. If the whole point of Collections is to control access and only share certain things, then this is not going to work for me. For example, I…
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Help Article updates August 2025
Hello Community, We’ve published the following new content. New videos on these topics: How to create a custom welcome page in Create a custom welcome message or help page How to use Approvals in File Library in Approvals in file library How to use File Library in File Library overview How to create a Dashboard in…
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Merged: Copy Collections
This discussion has been merged.
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Collections in Favorites now generally available!
July, 23, 2025 Staying organized just got easier with collections in Favorites! Save an entire collection to your Favorites list to easily find what you need faster and refer back to it anytime. Learn More Environment availability: Commercial US, Commercial EU, Commercial AU Plan availability: Enterprise and Advanced Work…
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Collections Training
Hello, I am looking for some tutorial style training on Collections, but I haven't found anything that looks correct as an option. Does anyone have a link to a training video from the university for Collections?
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Post Collection Release - Still Need Folder-Level Permissions
I would like to reopen the discussion on this topic: https://community.smartsheet.com/discussion/92633/folder-level-permissions Even though Collections sortof work, it adds extra complexity, extra time and extra work. Being able to share a folder as opposed to having the all or nearly nothing approach be preferred. I am…
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Collections & Workspace
Hello, I have a flow with Power Automate that will create a copy of a template workspace when a criterion is met. Does anyone know if I have to do something different to copy the new collections functionality in the workspace so it will copy over as part of the creation of a new workspace? I tested my current process and…
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Collections - Editor on Report do they still need Editor on Sheet?
I have a collection for leadership that includes a dashboard and report, showing them just what they need to see. I want them to edit one column (all others are locked in the source sheet) directly on the report. Do I have to give them editor access to the sheet? If so, does that sheet need to be in the collection?
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Reports in Collections
I have reports in a Collection that include sheets that are not shared. I do not see rows in the report from sheets that are not shared even when I'm sharing the Collection. How do I get around this?
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Do you use Brandfolder Workspaces and/or the Brandfolder/Smartsheet integration?
I work in Marcom at a university and am starting to use Brandfolder Workspaces to better organize our ad campaigns. I understand the basics but would love to hear how others in higher ed are using them. My goal is to create a single source of truth for campaign assets, but since we already use Smartsheet to track projects,…
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Collections Bug
A bug in Collections whereby if an asset is shared with editor access as part of a collection, you cannot comment and tag people unless they are shared at the sheet level with at least commentor access too. That's got to be a bug, right? If a user has editor access to the collection (and thus asset), they should still be…