I would like to reopen the discussion on this topic:
Even though Collections sortof work, it adds extra complexity, extra time and extra work. Being able to share a folder as opposed to having the all or nearly nothing approach be preferred. I am currently having to create 3 collections for every single folder within our PMO workspace, just so I can share what is in each folder with the appropriate permissions.
Sign in to see the current vote count, add your own vote, or leave a comment.
Currently, Smartsheet allows sharing either at the workspace level or at the individual item (sheet/report/dashboard) level.
However, there is no way to share an entire folder with collaborators. This creates extra manual work when you want to give someone access to a set of related sheets or reports grouped in a folder, but don’t want to share the entire workspace.
Having the ability to share folders would:
This would be a very valuable enhancement for teams that manage multiple projects within the same workspace.
Having the same issue. Also Collections is hard to find! It seems the only way you can get to it is home → All workspaces → open a workspace. It is not mentioned anywhere on the Collections instructions. You cannot get to it from Browse. Took me forever to find it.
When using collections you can't add whole folders. So if I need to share docs within multiple folders either you share at the doc level to the collection and nothing is organized or you create multiple collections (one for each folder).
Sharing at the folder level is standard in most other platforms and would actually solve the issue!
I would agree that we need to have permissions at the folder level, it is causing a lot of extra time and effort to be sharing each individual sheet within the project folder.
I rely heavily on Smartsheet’s Document Generation. However, this workflow is currently dependent on having photos stored inside cells, since row attachments alone cannot be used directly in document generation.. If Smartsheet allowed attachments to be displayed as thumbnails in cells (as a reference), document generation…
In the Resource Management Plan Settings in Control Center, there is no way to link the Client and Project Code fields even though they are not Custom fields and part of the first 3 fields you enter when creating a new project. I can't select them in the Custom Resource Management Information Fields because they are not…
I’d like to see user analytics for WorkApps. I’ve checked the user report available in the Collaborator Pack, but it only shows how many times someone has clicked into the WorkApp each month. I’d like to know: Which resources (dashboards, sheets, forms, etc.) are getting the most traffic? Where are people spending their…
