Welcome!

Automate RYG to Reflect Task Status

I have a sheet task and I need to automate the RYG balls to reflect the "Progress" column, red for "Not Started" yellow for "In Progress" and green for "Completed" but I cannot seem to get the formula correct. Any tips?

Thanks!

Find more posts tagged with

Comments

Mike Wilday

Try the formula below. This formula assumes your status column is called status and you are using it in row 24. If you have spaces in your column name, or it ends in a number, you will need to use brackets. [Column Name With Spaces]24

=IF(status24 = "Complete, "Green", IF(status24 = "In Progress", "Yellow", IF(OR(status24 = "Not Started", ISBLANK(Status24)),"Red")))

Worfed

@Mike Wilday Hey Mike just jumping in - I've a similar sheet with the Column called Column3 at the moment - but none of the formulas suggested seem to work - do I need to specify the row number in each cell or can I reference the whole column by a generic descriptor @row? I've edited the formula flow to reflect the Order the Conditions appear in Column3 : -

SMARTSHEET Example.png

=IF(OR(Column3 = "Not Started", ISBLANK(Status24)),"Red”, IF([Column3] = "In Progress", "Yellow", IF([Column3] = "Complete, "Green")))

Mike Wilday

The challenge with your formula is that

You are using Status24 in one call and [Column3] in another.
Your status column should also be a single choice dropdown not a multi-choice dropdown and
You are missing a closing " mark after Complete which is also why its showing up as unparseable.

Try this formula: =IF(OR([Column3]@row = "Not Started", ISBLANK([Column3]@row)), "Red", IF([Column3]@row = "In Progress", "Yellow", IF([Column3]@row = "Complete", "Green")))

Here is a working sample of a test I made.

https://app.smartsheet.com/b/publish?EQBCT=19a09b2f675647a0b231cfc7df87d4ca

Sign in to join the conversation!

Quick Links

Trending discussions

Timeline Reports - Removing Uncategorized Group
How can you get rid of the uncategorized land in a report timeline view?
Gantt Chart View in Reports
Please help! I understand that we can't customize the gantt chart bars anymore if it is a parent row but why am I getting random colors on the bar view in my report? I would prefer it remain grey. The first picture is the Smartsheet and the second one is the report pulling from the sheet.
Automation can add info to a specific cell - why can't we set automation to remove a status
Trying to understand why we don't have the option to remove a status by automation. For example, when external customer approves a proof, it fills in "APPROVED BY CUSTOMER" which then triggers automation, but the existing status of "SENT TO CUSTOMER FOR APPROVAL" remains as I cannot set automation to do that.