Time based totals

gbsales

We use Smartsheets for project management. We have about 100 projects of short duration that span over several months. We would like to assign staff to each project then be able to see how many staff members are needed during a given week.  I picture a number on the Gantt chart bars that show staff on the bar. Somehow a total would be shown at the bottom for each day or week. If this is not possible are there any alternatives?

Shaine Greenwood

Hello,

You could create formulas to calculate this. A simple formula for calculating the number of resources needed for a project is:

[no of people needed] = [total man-hours] / [number of working days] / [hours in the work day] 

In Smartsheet, you can set the number of working hours in a day on your sheet in the project settings. More information on project settings can be found in the help center: https://help.smartsheet.com/articles/765755-modifying-project-settings

With this, you should be able to use the NETWORKDAYS function to help:

=[total man-hours] / NETWORKDAYS([Start Date]5, [Due Date]5) / [work hours]

You can then set this as the gantt chart label with the steps here: https://help.smartsheet.com/articles/765755-modifying-project-settings#timelinedisplay