Can it be done? Creating a workflow with a form from a seperate spreadsheet.

Julianna Wittig

Hello -

I have setup a sales pipeline spreadsheet and a separate proposal tracking spreadsheet.  I would like to create a automatic workflow in the sales pipeline sheet so that when "Proposal" or "Pitch" is selected as a status in the pipeline a automatic workflow takes place to present the form for the proposal tracking spreadsheet.

Is this possible to have two sheets working together in this fashion?

 

Andrée Starå

Hi Julianna,

Yes, it is!

Can you describe your process in more detail and maybe share the sheets or some screenshots? (Delete/replace any confidential/sensitive information before sharing) That would make it easier to help. (share too, andree@getdone.se)

Have a fantastic week!

Best,

Andrée Starå

Workflow Consultant @ Get Done Consulting

Julianna Wittig

Hi Andrée -

Thank you.  I've attached screenshots of the pipeline report and the submission form for the separate proposal tracking.  The pipeline report, is based on the smartsheet template.

 

Any guidance you can offer, is greatly appreciated.

 

Regards,

Julianna

Andrée Starå

Happy to help!

There are different ways to set this up, here are two options.

1. Have an alert sent with a link to the form when the status change
2. Have a column in the sheet with the link and color the background so it's almost invisible and when the status change there is a conditional formatting rule that changes it, so it's more noticeable. Something like: "LINK" <<< Click here to open form

Would any of those options work?

Best,

​​​​​​​Andrée