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help - with formula/cell linking across multiple sheets automatically, without having to manually ad

Luke James
edited 12/09/19 in Archived 2016 Posts



I have loads of sheets in a "project" folder, 1 for each project, which have identical layout (column names etc).

Each sheets has a region field, which is either UK, China, Japan, HK or Multi.


I then have reports which take the relevant information I need from all sheets in the "report" folder, which is then displayed on a Overall Project Dashboard.


What I need:

I have 4 boxes on on my dashboard which I want to auto populate, but im not quite sure how to achieve this. (as per screenshot - currently just rich text boxes to show how i want it to look)

Id like the boxes to display the following info, in a similar style as below: (XX = the count for each)



*              UK Summary          *

*                                              *

*     XX Projects in flight        *

*     XX Projects Not Started *

*     XX Projects Complete    *

*                                              *


All info will come from each individual Project sheet (im not sure i can achieve this with a report)

Projects in flight = Status "In Progress"

Projects not started = Status "Not Started"

Projects completed = Status "Complete"


So bascially Im after a count of the above 3 categories, but taking it from lots of individual sheets within the project folder, for each region.

Is there a way of achieveing this without having to link each of the cells to a central sheet each time theres a new project sheet added?


Hopefully this makes some kind of sense, tricky to explain

Screen Shot 2016-05-24 at 13.27.21.png


  • Luke


    You can achieve this by adding two columns to each project and use a Countifs formula. Link just those cells into a central sheet to get your totals - they will update as new projects get added.


    Once you link those into a central sheet you can get your totals for your Sight.




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