Generate reference after box ticking

Jose da Silva

Hi all,

Been trying to look for my solution here, but i can't seem to find it. Hopefully someone can help me.

I have a supplier approval database with supplier info, several checkboxes for required docs, etc.

Also have an approval column, and then an approval reference column.

What i intend to do is, when i tick the "Approved" box, i want the spreadsheet to generate the approval reference number.

Any suggestions?

Andrée Starå

Hi Jose,

Interesting!

How do you create the reference number? Where is it coming from?

Have a fantastic weekend!

Best,

Andrée Starå

Workflow Consultant / CEO @ WORK BOLD

 

Jose da Silva

Was thinking of using the "auto number" option in that column.

 

See the screenshot as an example

Andrée Starå

Ok.

We'd have to use a helper column to make it work. Is that an option?

Jose da Silva

this spreadsheet is only live to me at the moment, so everything can be considered.

What exactly do you mean by a helper column? mean, how would you do it?

Andrée Starå

Try something like this.

Use this formula in the Approval Ref. column and then change the name of the Auto Number column to AutoNumber Helper or similar.

Make sense?

=IF(Approved@row = 1; [AutoNumber Helper]@row)

The same version but with the below changes for your and others convenience.

=IF(Approved@row = 1, [AutoNumber Helper]@row)

Depending on your country you’ll need to exchange the comma to a period and the semi-colon to a comma.

Did it work?