How do I set Checkbox to "Selected" based on a value of another cell without overriding the formula


I am creating a Task Smartsheet.

The "Done" column is a checkbox field.

When "Done" is selected, an approval workflow is triggered.

If declined, I want the checkbox to become UNCHECKED, however I find that when doing this, I loose the formula that makes the checkbox to become unchecked therefore making the who process useless.

Any Ideas?

This is the formula i was using in the checkbox field

=IF([Creator Decision]7 = "Declined", 0, 1)


  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi David,

    Answering here as well.

    Unfortunately, it's not possible at the moment to keep the formula in a cell when something is changed manually, but it's an excellent idea!

    Please submit an Enhancement Request when you have a moment

    As a possible workaround, you could:

    • Use so-called helper columns that you can check, and then the Done column would update accordingly.
    • Use a 3rd party service/integration like Zapier or similar to automate if it should be checked or not

    Would any of those options work/help?

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå

    Workflow Consultant / CEO @ WORK BOLD

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  • David Jasven
    David Jasven ✭✭✭✭

    Hi Andrée 

    Thanks for the reply.

    I would like to use a helper cell since the volume of tasks could make it expensive using Zapier.

    My issue is that how am I able to use a helper cell to Update a cell in one column based on another columns value.

    I just don't seem to find a way possible to do that. Maybe there is another way. Just to simplify what I need to try achieve.

    If Column A = "Declined" and

    If Checkbox in Column "C" is true

    Then set checkbox in column "C" to false

    I would like to put the above formula in Column C (helper column)

    Is there a possible formula that can achieve this ?

    Stay Safe and nice to meet you !!