How do I get Checkbox unchecked without loosing it's formula?

I have built a Task Management Sheet (see image)

When ticks "Done", I have trigger a workflow approval to another user.

If "Declined" I want to set the "Done" field to UNCHECKED

To achieve this I put this in the Done Field =IF([Creator Decision]7 = "Declined", 0, 1)

The problem is that when the checkbox get "ticked" the formula gets lost. Is there another way to do this?

Also see short video I explained it here also..


  • Andrée Starå
    Andrée Starå ✭✭✭✭✭✭

    Hi David,

    Unfortunately, it's not possible at the moment to keep the formula in a cell when something is changed manually, but it's an excellent idea!

    Please submit an Enhancement Request when you have a moment

    As a possible workaround, you could:

    • Use so-called helper columns that you can check, and then the Done column would update accordingly.
    • Use a 3rd party service/integration like Zapier or similar to automate if it should be checked or not

    Would any of those options work/help?

    I hope that helps!

    Be safe and have a fantastic week!


    Andrée Starå

    Workflow Consultant / CEO @ WORK BOLD

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