Removing Shared Users

One thing that frustrates me the most is not being able to remove shared users easily.

I know in the User Management section I can type in a e-mail address and have that person removed from all shares.

However, I have 100+ shares. Why isn't there a list that shows me every person that is allowed to share on each sheet.

Currently, I cannot see a way to look at the entire account and see if we missed removing people from a sheet sharing if they have left the organization.

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Sheets

Sharing and Collaboration

functionality

Accepted answers

Genevieve P.

Hi @hcosta52671

System Admins for multi-user plans are able to download a Sheet Access Report which will identify every sheet in the plan and what email addresses are shared to that sheet.

You can read more about this, and other reports System Admins can download, at the bottom of this page in our Help Center (click here).

Hope this helps!

Genevieve

All comments

Genevieve P.

Hi @hcosta52671

System Admins for multi-user plans are able to download a Sheet Access Report which will identify every sheet in the plan and what email addresses are shared to that sheet.

You can read more about this, and other reports System Admins can download, at the bottom of this page in our Help Center (click here).

Hope this helps!

Genevieve

Allison Bishop

Hi @hcosta52671 ,

There is a quick way to remove someone from all shared sheets, reports and everything. This is what we do when an employee leaves the company. Go to USER MANAGEMENT and select Revoke Access to Items from the More Actions drop down...located on the top left. Then you type in the person's email address. This will then remove them from everything.

Benji_Molex

https://community.smartsheet.com/discussion/comment/324682#Comment_324682

This is unhelpful at best. This is exactly the feature OP is saying isn't helpful. There should be a list of users at the workspace level which should be able to be easily edited at the workspace level. The functionality of 'sheet sharing' should also exist at the workspace level.

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