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Totaling a column with check boxes

Linda Burke
edited 12/09/19 in Archived 2017 Posts

I couldn't find an answer that solved my problem so am asking this question. I am trying to sum up a column where some of the fields are checked and some are not. Can you please help me? I have tried looking at the SUMIF calculations and keep getting the #BOOLEAN EXPECTED error.

Thanks in advance.




  • Laura
    Laura ✭✭✭✭✭✭

    Try the =COUNTIF Formula


    Something like

    =COUNTIF(RangeOfCellsToCount(CheckboxColumnName), 1)


  • Is this what you need?


  • Laura
    Laura ✭✭✭✭✭✭
    edited 03/30/17

    Sorry! I overlooked the "Sum up a column" request, since I've been working on a sheet with counting checked boxes!

  • Adam Overton in your example, I would only be adding the check box column, not any other columns. I have a column of 40 (approx) lines and I need a total of who's qualified by a checked box. Does that make sense? Thank you.

  • Adam Overton
    Adam Overton Employee
    edited 03/30/17

    Linda, I'm sorry, I'm not understanding. You can see in my example that the total is 3300, because that is the sum of the checked items (1600+1700). How is that different than what you are asking?


  • Laura
    Laura ✭✭✭✭✭✭


    Are you looking for a SUM of CHECKED BOXES? 

    OR a SUM of VALUES that are CHECKED?

  • Hi Linda,




    - You can't place these formulas in the checkbox column, as checkbox columns will only work with formulas that return a boolean value (0 or 1 in Smartsheet) and will give you an error otherwise.

    - You'll need to modify the following examples to reference columns in your sheet.


    If you need to COUNT the number of checked boxes, use a formula similar to this example:


    =COUNTIF(Done:Done, 1)


    If you need to SUM values in one column IF a corresponding checkbox is checked, use this type of formula:


    =SUMIF(Done:Done, 1, Value:Value)

  • Shaine that makes perfect sense. Thank you, I'll try adding them in a non-checked column.

  • J. Craig Williams
    J. Craig Williams ✭✭✭✭✭✭

    One clarification to Shaine's point.

    You CAN put the calculation into the CheckBox column, but the result must be converted to text by adding


    + ""


    to it.

    If the count or sum then needs to be used in another formula, it must be converted to a number in that formula using the VALUE() function.


    =SUMIF(Done:Done, 1, Value:Value) + ""


    may return something that looks like 23, but it is text 23, not number 23.

    1 + text 23 is 123, not 24.


    If there are a lot of rows in the sheet, then adding a column for one (or a small number) of calculations may cause other problems. 




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