Request an approval (Short-Circuit existing tasks once one approver completes)
![Mikecol](https://us.v-cdn.net/6031209/uploads/defaultavatar/nWRMFRX6I99I6.jpg)
Hi all,
I have a scenario where I need to send a 'Request an Approval' automation to a group of people. However, I only need one person to complete the approval for it to finish the approval. Right now, it appears that Smartsheet defaults sending a task to each person listed under 'Send to specific people'. So either everyone completes the approval task (which is overkill), or I end up as the owner cancelling a bunch of 'orphaned' tasks.
On the screenshot attached, I need only one of the Test users (A, B, or C) to complete the task and have smartsheets short-circuit (i.e., cancel or complete) tasks that have been sent out to other people. Is there a way to do this?
Answers
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Hi @Mikecol
I hope you're well and safe!
Here are some options.
- Add multiple columns (one for each approver)
- Same as above, but you could add Workflows to update the Approval of others when one answers.
- Combined with the above, you could send alerts to the others that it's already approved.
Would any of those options work/help?
I hope that helps!
Be safe and have a fantastic week!
Best,
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
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SMARTSHEET EXPERT CONSULTANT & PARTNER
Andrée Starå | Workflow Consultant / CEO @ WORK BOLD
W: www.workbold.com | E:andree@workbold.com | P: +46 (0) - 72 - 510 99 35
Feel free to contact me for help with Smartsheet, integrations, general workflow advice, or anything else.
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