Outlook Calendar utilization

palle.kolln

Hi all,

How does Outlook Calendar integrate with Smartsheet? I'd like to se an overview of all the task where I am assigned. Where is my actions needed and when?

Have to I use Outlook or Task manager for this?

Or how are you managing your open tasks?

Thanks in advance.

Palle Kølln

Andrée Starå

Hi @palle.kolln

I hope you're well and safe!

You can Publish the calendar from Smartsheet and subscribe to it in Outlook.

More info.

Publish a Smartsheet Calendar to iCal | Smartsheet Learning Center

https://help.smartsheet.com/articles/775707-publishing-a-smartsheet-calendar-to-ical

To view your Smartsheet tasks in a non-Smartsheet calendar, you can publish a sheet from Calendar View and subscribe to it from any calendar that s

Would that work/help?

I hope that helps!

Be safe, and have a fantastic week!

Best,

Andrée Starå | Workflow Consultant / CEO @ WORK BOLD

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palle.kolln

Hi Andrée,

Thanks. It seems to work. There is a little delay in the publishing process, but thats not a problem.

Is it possible to have a consolidated overview somewhere in the invironment that shows all the projects where you have a task? Or should I build that up manually by using automatication?

If column contain %My Name% then add to this and that sheet?

Thanks in advance...

Andrée Starå

@palle.kolln

Excellent!

Happy to help!

You could create a report referencing all the sheets with tasks to get an overview, but unfortunately, it's not possible to subscribe to the calendar in a report.

Would that work/help?

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palle.kolln

That would work, yes.

I just wanted to have both options available, and not necessarily combined.

I - who would be a daily user of the system - would prefer a report/sheet inside Smartsheet to collect tasks. Others - who would only use Smartsheet when requested for - would prefer an Outlook calendar reminder.

Andrée Starå

@palle.kolln

Excellent!

I'd recommend testing what's available in Smartsheet, and if it doesn't work, I would explore 3rd-party options or premium apps.

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ElissaM

Hi

Can you import entries in the outlook calender into the smartsheet calender app?