Smartsheet Product Feedback & Ideas

Smartsheet Product Feedback & Ideas

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Group WorkSpaces and organize them in "folders"

2

Comments

  • edited 02/14/25

    I would love to see this too. Too many workspaces are causing me headaches.

  • ✭✭✭✭
    edited 02/14/25

    This would eliminate so much chaos in Workspace areas! I have to create multiple workspaces for different share teams and it confuses those that are shared to multiple.

  • ✭✭
    edited 02/14/25

    My co-worker was telling me to reach out to Smartsheet directly to find out how to create different workspace folders. He assumed this feature would definitley be available since it is a basic way to keep an endless list of workspaces organized. And then I stumbled across this thread. I hope more people comment on this chain so Smartsheet adds this feature.

  • edited 02/14/25

    Our organization uses Workspaces for each customer implementation. As part of our SOPs for Smartsheets, I have instructed our Implementation Managers to name their Workspaces with this naming convention: [IM Name] - [Customer Name]. This allows the Workspaces to be grouped in a more meaningful way for us.

    As part of the Project Closeout process, I have instructed our IMs to rename the Workspace to add "zzCompleted" ex. zzCompleted - ABC Company. This (1) groups all completed projects together and (2) Puts them at the very bottom of the Workspace list.

  • ✭✭✭
    edited 02/14/25

    If not a folder level Permission, the ability to create "sub" or "child" workspaces within a workspace would be nice to have, especially on the gov side.

    If I have one whole process, being able to break it down into smaller junk but still under the same "parent workspace" would help to keep permissions a bit cleaner. Especially, if the person has access as an admin to a bunch of workspaces.

  • ✭✭
    edited 02/14/25

    This is one of those basic features that I'm surprised is missing. I have a number of worksheets that have been shared to me that I don't use regularly but are cluttering my worksheet list. I would love to put them in a folder so that they're out of the way but easy to find if needed. Please make this happen.

  • ✭✭✭✭
    edited 02/14/25

    I have a lot of workspaces active for a lot of initiatives, it would be great to have a tab/label/folder to store my workspaces depending on my personal criteria for grouping them.

    This would help reduce clutter and let me find where I need to work even faster because adding everything to favorites will eventually become cumbersome as well.

    Michael - Alternative Delivery Analyst

    Ames Construction

  • ✭✭✭✭✭✭
    edited 02/14/25

    This would be of tremendous value to many of my clients - particularly as we scale within Enterprise organizations and have a plethora of Smartsheet assets. It then becomes juggling permissions with new workspaces etc. or at the granular level - I see this mostly when information is sensitive and has a restricted audience - as we scale, teams begin to configure so many permissions and add new workspaces etc. to manage that it becomes a bit chaotic for them to not only manage permissions but for individuals to navigate to respective assets. This would be a welcomed feature to navigate this!

  • ✭✭
    edited 02/14/25

    I am beginning to find the need to be able to bucket/sort/folder-ize/organize workspaces in a better way for our company as well. With multiple different departments and teams with their own unique use cases for Smartsheet, the workspace area is becoming long and hard to navigate quickly. It would be great for users to be able to organize these more or even have nested workspaces to allow me to organize the department's workspaces but only share specific team workspaces to each team.

  • ✭✭✭
    edited 02/14/25

    Hi All,

    It would be great if we could group workspaces OR be able to share certain Folders in Workspaces with certain people. We need to be able to share certain Folders/ Workspaces with certain people separately. Since we can't share folders separately with seperate people under one workspace, I need to create 20 workspaces for 20 different people. Since I cannot group workspaces in a folder, I have a long list Workspaces now…

    Thank you

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